Wedding Blog
So it’s been a little quiet lately on my end. What am I up to, you ask? I have officially gone into obsessive organization mode. Each day I obsess over my To-Do list, update my wedding day itinerary, and write crazy emails to my wedding party about everything I think they need to know. It’s not easy being your own wedding planner. Here are some things I have done that I think brides may find useful:
Vendor List:
Letterhead - This was a bit over the top I admit. I was inspired by all the pretty letterheads I saw from vendors, so when our event manager Pilar asked me for a vendor list, I whipped this baby up. The flourish is actually a “font” called Flower Ornaments.
Photo Corner - Just to jazz it up and put a face to a name, I added our photo onto the corner. Then I saved the document as a PDF.
Wedding Day Itinerary - I wanted to be sure that everyone knew their role and what to expect on the wedding day. This will hopefully avoid any confusion and allow them to mentally prepare for the day’s events. Let’s just hope they read it. I have emailed this out, but I will also print an extra updated copy and pass them out on the evening of the rehearsal. I also color coordinated it, so that Girls were Pink, Boys were Blue and Group events were Lilac.
Cost Sheet - I kept a running tab of all wedding related expenses. It is broken down by 1st Deposit, 2nd payment and final balance payment. It also includes dates, check #’s, receipt #’s, description and gratuity.
How have you found the best way to stay organized?
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Wow, you are super organized. I need some of your energy. Anyway you can share your itinerary? You can email me at kellycevans at hotmail.com The letterhead is great, what a cool idea.
Wow! That’s awesome! I wish you were my planner! I love the cost sheet- would you be willing to share? If so, my email is sarah7pegg at yahoo.com. Thanks!
Re: your itinerary. Are you AM and PMs mixed up?
Hi! Those look awesome! Would you mind e-mailing me the blank templates that you used for the cost sheet, vendor list, and wedding day itinerary? My e-mail address is springchic608 at yahoo dot com. That would be so helpful. Thanks bunches!
I’m right with you, Miss Sweet Pea. I have one master “Brain Dump” document that I’m handing over to our DOC next week Tuesday. It’s so much easier than having to remember it all yourself!
Leesuh-Thanks for pointing that out! I have since fixed that. The screenshot is a little “old”.
Re: templates - I’ll do my best. My wedding is coming up shortly, so I might not be able to get to it until after that. Also, I believe Mrs. Ladybug had a great post on her cost sheet that you can download.
What font did you use for your names on the letter head? Love it!
anaj95 - Hmmm, that’s a good quetion. I can’t recall if it’s Beautiful ES or copperplate. I’ll let you know when I get home and open up the file.
Love the letterhead! I, too, am trying to be super-organized with Excel spreadsheets coming out my ears. (Emphasis on “trying”.)
The other day I misplaced my memory stick with all the spreadsheets - that was a horrible 4 or 5 days w/o my data. Said the St. Anthony prayer (even tho I’m not Catholic) and lone and behold it “reappeared” between the sofa cushions that evening. Moral of that story - back up your data!
Miss Snow Pea, I’d also like to see your spreadsheets (christigpa at gmail) when you have a non-harried moment. I will however look for Mrs. Ladybug’s as well.
i’m an excel whore too! there is NOTHING excel can’t do! i mean it! Excel can do anything - you just have to figure out how to use the tools.
Oh, sweetie, don’t kill yourself. It really all does come together and other than MAJOR non-intuitive information, people really do figure it out.
Aliya’s brain dump document is brilliant. I gave one to my mom (kept updating it on email and forwarding it to her, so she always had the latest) and she delegated from there. It was a big load off my mind and helped her feel included, since I was planning long-distance.
awesome - love to see other brides taking full advantage of excel. i work in an investment bank so wedding planning was an excuse to build a model from scratch!
I think the city/state combo is in copperplate and I don’t think that your names are Beautiful ES (I just tried it and it looks different than what you have). I just love the spacing and ns, ts, and & in that font (which is why I’d like to use the same font for some things I’m doing). Any other ideas for the font for your name?
Thanks in advance!
love it! if copies/templates get emailed, put me on the list! 
You look to be very organized!
We have our guest list yes/no/gift/thank you sent all in a spreadsheet.
We also have all the expenses in an Excel spreadsheet (with nice formulas so we could see what the reception would cost with X people attending)
We don’t have a wedding planner/day of coordinator either. I might be starting to freak out a little bit since our wedding is 3 weeks away (and we are 6.5 hours away from where it will be). Just crossing my fingers nothing comes up in the next 2 weeks + a couple days til we get there!
AmandaB - We also have the guest list in excel with the YES/NO. I have the same guest list reprinted with the GIFT description on it and whether or not I sent a Thank You note. I did it separately only because I didn’t want the gift one to float around.
We’re also going to be pretty far from our home, so the “Do Not Forget” list comes in handy. Literally we listed everything from tootbrushes, tape, scissors (wrap last minute gifts), to camera, charger, etc. So we can check everything off and hope we don’t forget it.
Goodluck!!!
Hi Miss Snow Pea. Way to be organized. Can I also get a template of your itinerary and cost sheet? It’s no big hurry. My wedding is not for another 3 months and I know your wedding is coming up pretty quickly. My email is christelnkeone at gmail dot com.
Thanks a bunch!
Wow! Nice work!
I have a basic excel spreadsheet to track costs (mostly just out of curiosity). I need to do a vendor list as well; though we really have 2 “vendors’ so maybe it’s not necessary.
Haha I was gonna ask to see your itinerary too!!
I have a cost sheet in excel, which I just realized that I havent updated in a LONG time. Bad Bad Miss Emerald.
As much as I love fiddling around with Excel, I was glad to find pre-formatted templates at the local library. “Wedding Planning for Dummies” had virtually no new advice and no interesting ideas, but by golly it had a CD-ROM in the back. The sheet I used the most was the Master Tracker, which was a great way to handle the guest list (and now the gift list), but the Budget Tracker was very useful as well. I wouldn’t necessarily buy the book just for that, but it’s definitely worth a library trip.
I’m so jealous of your budget excel sheet … if you get around to it, I’d love to see it too! Wedding Bee needs a wedding template resource center! ;o) My e-mail is stlellen at gmail dot com
i actually think it gives peace of mind to have all these things in full view and organized. i’m also the queen of organization and i have very very detailed itineraries for all of the weddings that i’ve coordinated. great job miss sp!
You are SUPER organized! I love it!
Please add me to the list. My email is park.michelle@gmail.com
i am so envious of your organization - my excel sheet looks so pitiful next to yours!
if you send out copies - i dooo want one loriannac@gmail.com
oh and whats a vendor sheet?
Lorianna - The vendor list is simply a list I compiled with my vendor’s names and contact information. My event manager requested it so she could contact the band about when the entrance is, when the main course is being served, when the cake cutting is, so the band can plan accordingly. It worked out and I put all the vendors on there including my hotel room so they all knew where to go.
If you are still sending out copies I’d love to receive them- your organization is terrific and I /know/ it will help me! Thanks!!
cambition@gmail.com
I like Carrie would like a copy of your wedding day itinerary and cost sheet.
And congrats! Your posts have been great to read.
[...] My MOH was in charge of the Bridesmaids. The Best Man was in charge of the Groomsmen. They had the itinerary and all contact info if anyone had any questions; those were the *key players* to go to. It [...]
Hi Miss Snow Pea. Love your Excel spreadsheets. Can I also get a template of your itinerary and cost sheet? My email is sarakim01 at gmail dot com. Thanks!
I would love to get a copy of your excel sheets. (I wonder how long people will ask you this.) I have been trying to make up the same sort of sheets but am not as organized as you. Your templates would be a good start for me. Please email me at pirateswedding @ gmail.com with this goods if you can. Thank you so much.
If it is not too much trouble, I would love your schedule as well! joanyang99 at hotmail.com
Thanks!!
I would really like to get a copy of your excel sheets — these would really help me out. My email is stargazer216@gmail.com.
If it is not too much trouble, I would love your schedule as well! marialauranunes@hotmail.com
Thanks in advance !!
by the way u looked amazing on your big day and the cathedral just left me speechless…!
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Mrs. Snow Pea, New York
Age and Occupation: 26, Architectural Engineer and student
Fiance's Age and Occupation: 26, Web Designer
Engagement Date: July 4, 2005
Wedding Date: August 18, 2007
About Me: I am a DIY gal. From cooking, home improvements to wedding. Mr. Snow Pea and I met in college, and since then we've been like peas and carrots! Love cooking, traveling, and fishing.
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