Info Packets For Out Of Town Guests

I’d thought I would have to hold off on this project until about a month before the wedding, but we were able to schedule the time for our rehearsal sooner! This turns out to be good and bad—good in that I could now make the info packets for our OOT boxes, bad because there’s been a wedding scheduled at our venue the night before ours, meaning we can’t store anything there ahead of time.

You might remember the embroidery floss binding I did on our programs, which I considered doing again for these info packets. But since I’m a stickler for punishment, I decided to play with a slightly different binding method for these, involving hole punching and threading ribbon.

First though, I spent a couple evenings laying out the info and printing everything out. Most of the content came from our wedding website, so it was mostly just a matter of figuring out how to arrange the pages so they would print double sided.

After cutting the pages down to 8.5″ x 5.5″, I then cut slits in the back cover, for the pocket detail card.

Next up was the hardest part, punching 8 holes in each packet. Even though I was using text weight purple paper for most of the pages, this step took FOREVER, and ultimately made binding these 30 info packets harder than floss binding the 60 programs.

I did print a faint row of circles as a punch guide on the cover page though, which helped speed up the process of hole punching a bit, but didn’t do anything for my cramping hand.

Once the punching was done, I cut the end of purple 1/8th inch ribbon (left over from decorating our favor boxes) at an angle, and threaded it through the punched holes. This part was actually quicker than the floss binding, because I didn’t have to thread a needle each time, but because the hole punching took me so long, I still think the floss binding method was quicker overall than this method.

(Do you like my PJ pants? :) )

After threading the ribbon, I just tied it in a knot on the back side and trimmed the excess.

All done! And the perfect size to fit in our 9″ x 6″ x 6″ OOT boxes.

So, that was the binding and assembly process. Now, for the inside content:

A thank you for coming message and contact list:

The overview map from our invitations and a schedule of the weekend’s events:

Rehearsal dinner map, details and directions:

Wedding map, details and directions:

Sunday luncheon map, details and directions:

A bunch of pages with descriptions and directions to fun things to do in the area, but I won’t bore you by showing all of the pages; they all basically looked like this:

The back cover held the business card sized pocket details sheet:

I actually got this idea from Mrs. Apple Cider. When unfolded, this pocket sized sheet includes contact phone numbers, the at-a-glance schedule, and directions to the three main events. Perfect for guests to just put in their pocket or purse!

Now the only thing left to do is to stuff the OOT boxes with some treats for our guests, and drop them off at the hotel! Oh, and make an even more detailed schedule and list of things we need help with the day-of for our wedding party and parents, but that’s another whole post.

How will you be getting all the important wedding event details like contact info and directions to your out of town guests?


Mrs. Cola

Mountain View, CA
Wedding Date:
June 2010
Why the Wedding? Part 2
Making It Work (Bridesmaid Dresses Part I)

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  1. applecider Member
    applecider 233 posts, Helper bee @ 9:26 am

    Looks awesome!!!!

  2. hamster Member
    hamster 4047 posts, Honey bee @ 9:26 am

    Such good organization! Great job!

  3. brooch Member
    brooch 1760 posts, Buzzing bee @ 9:37 am

    WOW!!!!!! I definitely want one! That is an excellent idea and your guests are going to be so thankful! You did an amazing job! They look great!!

  4. Member
    Jenniphyr 3426 posts, Sugar bee @ 9:44 am

    Interesting. I don’t know what I’m going to do about directions…I have a hand-drawn map made up for my invitations, but since I have no idea where guests will be staying, how can I give them turn-by-turn directions?! Oh well.

  5. Member
    katiebug 267 posts, Helper bee @ 9:53 am

    Wow! Each post about projects from your wedding is astounding. I can’t wait to see how it all comes together but there is no doubt that all of your work is going to pay off with a beautiful wedding.

  6. Member
    VTGirlinMA 79 posts, Worker bee @ 9:59 am


  7. Member
    SunnySide 32 posts, Newbee @ 10:04 am

    Love these!!!

  8. misspug Member
    misspug 3668 posts, Sugar bee @ 10:24 am

    that’s going to be so helpful for your guests. and the cola DIY projects keep on comin’!

  9. Guest Icon Guest
    AngieP2B WII, Guest @ 10:31 am

    What a lot of work you put into these. They turned out amazing. I’m sure your guests will appreciate all of the information. Great job!!

  10. Member
    Helstrong 943 posts, Busy bee @ 10:44 am

    They look great :)

  11. Guest Icon Guest
    Album Boutique Team, Guest @ 11:07 am

    Wow, these are amazing!! Great details and I’m sure your guests will appreciate the hard work.

  12. Member
    ToBeMrs2011 98 posts, Worker bee @ 11:07 am

    What kind of treats did you put inside of the boxes for the guests? Just looking for ideas!

  13. perfume Member
    perfume 82 posts, Worker bee @ 11:20 am

    FANTASTIC!!! Great job, Miss C!

  14. Member
    pvaulter718 2116 posts, Buzzing bee @ 11:34 am

    Those are awesome! I did something similar with regards to compling information in one place, but it was nowhere near as cute as yours.

  15. cola Member
    cola 2827 posts, Sugar bee @ 11:38 am

    @ToBeMrs2011: We’re probably going to put some water bottles, chips, beef jerky, gum, advil, and whatever else we find at Costco in the boxes! We’re waiting until a couple weeks before the wedding to buy the snacks, so everything is fresh for our guests.

  16. Member
    farmersdaughter 1675 posts, Bumble bee @ 11:47 am

    You’ve done such a beautiful job with all your paper products!!

  17. Member
    yoori 231 posts, Helper bee @ 11:55 am

    HOLY WOW! Those look beautiful! Kudos to you on putting them all together, it looks like it was tedious lol. Your OOT-ers are gonna be super impressed. 😀

  18. Member
    alivoo01 2625 posts, Sugar bee @ 12:06 pm

    That looks amazing!! Love the mini version for the wallet and purse!

  19. Member
    jingle96 2842 posts, Sugar bee @ 12:31 pm

    Love the pocket size weekend details! I might need to borrow that!

  20. Member
    Serendipity 10356 posts, Sugar Beekeeper @ 12:52 pm

    Wow, you must have the patience of the saint since these look like a lot of work! Great job!

  21. sewing Member
    sewing 2649 posts, Sugar bee @ 12:58 pm

    cute cute cute! i love how the mini-schedule is tucked in at the back! :)

  22. Member
    krissybee 3921 posts, Honey bee @ 3:44 pm

    so so so so cute. i would love to be your guest, holy smokes! the mini version is perfection.

  23. Member
    CaligirlSM 182 posts, Blushing bee @ 4:17 pm

    This is awesome and like everyone else, I love the pocket sized version! I might have to steal that when the time comes to prepare these :)

  24. Member
    shantastic 122 posts, Blushing bee @ 4:32 pm

    I have saved this in my inspiration file. Thanks!

  25. pretzel Member
    pretzel 670 posts, Busy bee @ 6:13 pm

    Love it! Especially the mini schedule!

  26. Guest Icon Guest
    Heather, Guest @ 9:18 pm

    These are great. Where did you buy the paper and how did you print the pages out?

  27. Member
    mebless 512 posts, Busy bee @ 1:52 am

    aosigbaweoalskd holy cow those are amazing!!!!! let me scoop my jaw off the floor and finish this post….wow!! awesome!

  28. Member
    jordynrose 6351 posts, Bee Keeper @ 12:21 pm

    You are so organized! I would love being your guest because you have anticipated everything I could possibly need. Great job!

  29. Member
    cnuptain 330 posts, Helper bee @ 9:09 pm

    LOVE your info packets!! The mini purse/pocket sized packet is such a great touch!

  30. argyle Member
    argyle 2519 posts, Sugar bee @ 12:09 am

    Those turned out great!

  31. Member
    Miss Chicken Wing 1225 posts, Bumble bee @ 12:29 pm

    Ohhh, fantastic!!!!! I love these! The mini version is awesome!

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