Weddingbee Blog

If you’ve been following along, you’ll remember that we are inviting our guests to arrive early so that they can have a glass of wine and stroll through the art gallery before the ceremony starts. I’m starting to think through the timing of everything for the wedding day, and with all the roaming guests, I was a little concerned about getting them to stop looking around (the art really is fantastic) and to sit down so the big show can begin. The gallery will be open at 5:45 p.m., and the ceremony starts at 6:30 p.m. If you want to come at 5:45 or 6:00 and have a glass of wine and walk around, great! If not, fine. But, I really want the ceremony to start just a couple of minutes after 6:30, so getting the guests to sit is pretty crucial.

But…I think I’ve figured out how to make it work. I have a two-part plan.

First, my plan is to have the ladies in the house party circulate through the gallery shortly before the ceremony begins to let guests know that it’s time to be seated. With five house-party ladies, it shouldn’t be that hard. I’ve planned many events for work where I have to transition a group from one place to another (say, going from cocktails to sitting for dinner, or a cocktail reception to sitting for a talk or lecture), and usually once you can get a couple of small groups to move in the right direction, people figure it out and start following the trend. Sheep. They’re like sheep.

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But, I started thinking…What else could I do to let people know that there is a time limit on this whole looking around the gallery thing? That’s where part two comes in. After a little Internet research (oh, Google…you’re my best friend), I found these wine-glass tags and thought that they would be perfect.

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My plan is to give the wine-glass collars to the bartending service to attach to the base of the wine glasses before they start serving. I think it will be a creative touch but will also help facilitate the movement of guests, as they will know what to expect.

Now, I definitely could have made the wine-glass tags on card stock and used a circular cutter or Cricut to cut them out, but I don’t have either of these and didn’t really want to spend the money on them. Instead, I found an online shop that was selling 120 wine-glass tags, which easily separate after printing, for $10 and had a downloadable template…score! Here’s what I came up with after spending way more time than anticipated messing with the template:

The full sheet of printed wine tags

The wine tags popped out by the perforations

And the wine collar on a wine glass

They tie in with our wedding logo and colors and get the job done. Easy peasy.

Are you doing anything special to help guests transition from one place to another?