Back when I was doing my save the dates, I used Google Docs to get addresses from the people on my guest list. I used the “Form” feature to set this up. Here is how you do it:
You go to Google Docs (docs.google.com), sign in to your Gmail account, go to “Create New,” and select Form. Then type up questions you would like to be answered using their template. You can get fancy by selecting a theme. I chose a marine theme with red and blue fish. Next, you add the e-mail addresses of whom you would like the form to be sent to. The questions are embedded into an e-mail that is really easy to fill out.
I asked for only very, very basic information. Actually, I asked three questions, to be exact: 1.) name, 2.) current address, and 3.) phone number. The best part about it is that when people fill out the form, Google automatically translates their answers into a spreadsheet. It is super cool and easy!
I used their answers as my initial guest list. I modified their responses to include everyone in the household; some people included their children and wives, but not everyone.
I color-coded anything that needed attention—like to check their latest girlfriend’s name or the crazy spelling of their children’s names on Facebook. Surprisingly, I Facebook-stalked quite a bit, and it was really the easiest and fastest way to get this info! You’d be surprised at how quickly an e-mail question can be answered by Facebooking them.
Once I had our invite list up to date, I had to add the parents’ contacts. This would be a completely different task, with its own set of challenges…but more on this later.
How did you get and organize your guest-list addresses? Were you surprised that you didn’t know your closest friends and family members’ mailing address?