How to Get Mailing Addresses from Friends and Family in the Digital Age of No Snail Mail

Back when I was doing my save the dates, I used Google Docs to get addresses from the people on my guest list. I used the “Form” feature to set this up. Here is how you do it:


You go to Google Docs (docs.google.com), sign in to your Gmail account, go to “Create New,” and select Form. Then type up questions you would like to be answered using their template. You can get fancy by selecting a theme. I chose a marine theme with red and blue fish. Next, you add the e-mail addresses of whom you would like the form to be sent to. The questions are embedded into an e-mail that is really easy to fill out.

I asked for only very, very basic information. Actually, I asked three questions, to be exact: 1.) name, 2.) current address, and 3.) phone number. The best part about it is that when people fill out the form, Google automatically translates their answers into a spreadsheet. It is super cool and easy!

pashmina2

Source

I used their answers as my initial guest list. I modified their responses to include everyone in the household; some people included their children and wives, but not everyone.

I color-coded anything that needed attention—like to check their latest girlfriend’s name or the crazy spelling of their children’s names on Facebook. Surprisingly, I Facebook-stalked quite a bit, and it was really the easiest and fastest way to get this info! You’d be surprised at how quickly an e-mail question can be answered by Facebooking them.

Once I had our invite list up to date, I had to add the parents’ contacts. This would be a completely different task, with its own set of challenges”¦but more on this later.

How did you get and organize your guest-list addresses? Were you surprised that you didn’t know your closest friends and family members’ mailing address?

BLOGGER

Mrs. Pashmina

Location:
NYC/Catalina Island, CA
Wedding Date:
July 2010
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  1. Member
    Mrs. Earrings 2611 posts, Sugar bee @ 1:51 pm

    Im trying to re-collect everyone’s addresses atm because I lost them all after I sent out the invites! Dumb, I know. Great tips Pashmina, and I have found Facebook stalking very helpful as well in this area :)

  2. Member
    Mrs. Cinnamon Bun 1116 posts, Bumble bee @ 2:07 pm

    We ended up with one couple on the guest list where we realized weren’t certain of their last names! They’re on FB, but don’t have their real last name on there. I’m still trying to figure out how to delicately find that out. I might have to resort to snooping at work!

  3. Member
    Mrs. Prairie Dog 455 posts, Helper bee @ 2:12 pm

    this is so much more organized that my super-sophisticated “hey what’s your address” mass text

  4. Guest
    Sarah, Guest @ 2:33 pm

    Yay for GoogleDocs Forms, my absolute favorite thing ever from google :D

  5. Member
    IlsaLund 449 posts, Helper bee @ 6:35 pm

    Yeah I just sent out a mass facebook message to people I could. Too bad I didn’t see this first! Don’t even ask me how I’m going to get the parents’ guests addresses though.

  6. Member
    Mrs. Glasses 2749 posts, Sugar bee @ 8:33 pm

    Wow! That’s such a cool tool! I made a Facebook event and that totally sucked. I had to badger people to reply to me :(

  7. Member
    Miss OBG 1279 posts, Bumble bee @ 10:08 pm

    I probably ruined the surprise, but I sent out facebook messages with a cute pun on STDs, saying I needed their addresses. I copy/pasted the text into individual messages so it looked a bit personalized, but it was totally fine for our friends. We texted the young people who weren’t on facebook, and we relied on our parents for their friends and our relatives. It was surprisingly easy!

  8. Member
    Miss Puppy Love 257 posts, Helper bee @ 11:58 am

    LOL, we created a Facebook event calling for our friends addresses. For family and older guests, we relied on both sets of parents and grandparents to hand over their address books! I posted about it here:

    http://classicpuppylove.blogspot.com/2010/10/smashing-etiquette-with-facebook.html

  9. Guest
    Ariel, Guest @ 12:30 pm

    This is an absolutely brilliant idea. I’m doing it RIGHT NOW! Thank you so much!

  10. Member
    Ms Cheetah 1192 posts, Bumble bee @ 5:38 pm

    I totally went the mass facebook message route…

  11. Member
    missserendipity 46 posts, Newbee @ 1:16 pm

    Do you know if there is anyway to turn that google doc spreadsheet into mailing labels?

  12. Member
    jessebee 6 posts, Newbee @ 7:30 am

    There’s a cute new website called Postable that’s designed just to get mailing addresses for you.

    http://www.postable.com

    It does all the work and you can export as Excel or print labels right from the website. It’s pretty great.

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