More Information = Better

More Information = Better

January 31st, 2011 @ 4:03 pm by Mrs. Hippo
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I know I’m over the top. You don’t have to tell me this, ’cause I already know. See, I have a hard time separating our wedding from the work events I’ve planned in my life. I realize it’s a very different thing, but there’s something about the detailed and organized process of planning a business conference or large-scale multi-day event that I love and I think is quite effective. When you plan a conference, people need information…lots of information, and I’m using this strategy with our wedding. To me, more info is better, so Hippo wedding attendees will be getting one more piece of mail before the wedding. Enter the RSVP confirmation pamphlet:

When we receive an RSVP card indicating that someone will be attending the wedding, we are sending out this little pamphlet with all the details they could possibly need to know before the big show. Not only does the mailer serve as a confirmation that we actually received the RSVP, but it’s also a back-up should they misplace all the little inserts of information that came inside their invitation.

I’ve included a note saying we’re excited that they are coming as well as reminders about the hotel block and deadline, the timing of the pre-ceremony art gallery viewing, and information about the transportation from the hotel to and from the ceremony and reception, including shuttle departure times.

Sure, the pamphlet might be a little bit of overkill, but I’d rather give folks more information than less, not to mention that I had extra envelopes left over from our save the dates. I think the pamphlet is also a little bit for me and my own piece of mind. I mean, this is the second reminder guests would have gotten about booking hotel rooms. If they don’t do it in time, I’m not gonna feel bad. And this is the second time they’ve been told that the art gallery is going to open 45 minutes before the ceremony. If they get there right when the ceremony starts, I will assume it’s by choice, not ’cause they didn’t know. I think if I were a guest at a wedding I would appreciate it! But again, I have already admitted that I’m over the top.

Did you send your guests anything between the wedding invitation and the ceremony?

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21 Responses to “More Information = Better”

1 2 Last

Member

jess (message) 264 posts, Helper bee

What a thoughtful idea! I’d love receiving this if I were a guest.

1/31/11 @ 4:08 pm (reply)

Member

misskarianne (message) 770 posts, Busy bee

I like this idea! I think that I may do the same thing. Esp. with about 85% of our guests coming from out of town, I think that extra information (even repeated information) is a great idea!

1/31/11 @ 4:10 pm (reply)

Bee

Miss Panther (message) 1,046 posts, Bumble bee

AAAHHHHH, this is such a good idea! I want to make one!!

1/31/11 @ 4:11 pm (reply)

Guest

Misslizzy

this is so unique!! i love it!

1/31/11 @ 4:21 pm (reply)

Member

Charcole2011 (message) 298 posts, Helper bee

love it - I might steal this! =)

1/31/11 @ 4:26 pm (reply)

Bee

Ms Cheetah (message) 1,188 posts, Bumble bee

AWESOME idea!!!

1/31/11 @ 4:32 pm (reply)

Member

sparks (message) 649 posts, Busy bee

As a guest, I would love this. Great idea Hippo!

1/31/11 @ 4:36 pm (reply)

Member

Rubies (message) 862 posts, Busy bee

Two Words: Not Overkill.

Seriously, I would love to receive this as a guest. Just to have something to put up on the fridge that serves as a reminder of when to book the hotels and all the numbers you could need.

So much frantic googling and calling the happy couple avoided

1/31/11 @ 4:38 pm (reply)

Member

Sunlavender (message) 553 posts, Busy bee

Never would have thought to send out something like this! I bet your guests will appreciate it.

1/31/11 @ 4:40 pm (reply)

10.

Member

BeautifulKatastrofie (message) 189 posts, Blushing bee

I love the pamphlets. I too am one for providing more information over less. With our invitations we sent 3 rather large cards full of information I wanted to make sure the guests got. All the information is also on our website but I wanted to make sure everyone got it. Since then I found these great cards I wanted to send out but couldn’t figure out a way to include them and now you have given me the perfect excuse. We sent our invitations out early do to needing numbers early for other planning reasons and so a little extra reminder will be perfect. Thank you!

1/31/11 @ 5:02 pm (reply)

11.

Member

Miss lawyer (message) 14 posts, Newbee

I think this is a great idea! I would sooo appreciate the additional information as a guest - especially as an out of towner!!! Now you can be rest assured that your guests have all the information they need! Awesome job.

1/31/11 @ 5:52 pm (reply)

12.

Member

MsBrooklynA (message) 2,703 posts, Sugar bee

Did you have a wedding website as well to go along with this pamphlet?

I love this idea and I think if stamps weren’t so god awefully expensive more brides would consider this.

1/31/11 @ 6:16 pm (reply)

13.

Member

MrsDSoon2B (message) 34 posts, Newbee

This is an awesome idea!

1/31/11 @ 6:36 pm (reply)

14.

Bee

Miss Tartlet (message) 3,207 posts, Sugar bee

I smell a long-lasting trend in the making! This is a *fantastic* idea, especially since I know many of our guests won’t even go to our wedding website.

1/31/11 @ 7:04 pm (reply)

15.

Bee

Mrs. Seashell (message) 1,713 posts, Bumble bee

This is fantastic, Hippo! I think as a rule guests absolutely want more info than they get. Not overkill at all!

1/31/11 @ 7:52 pm (reply)

16.

Member

Miss OBG (message) 1,272 posts, Bumble bee

I think this is great! Because my wedding is a destination, I’m including most of this information in the OOT bags. And the hotel blocks expire 6 weeks before the wedding, so it might be too late to be useful if I sent them another reminder after I got their RSVPs. But I think this is an awesome idea and I’d love to get one myself!

1/31/11 @ 8:36 pm (reply)

17.

Member

espressoandwine (message) 30 posts, Newbee

Sometimes I see things on the blog that I think *might* be overkill. I don’t think this is overkill at all—it’s creative, and actually really helpful.

2/1/11 @ 11:20 am (reply)

18.