Table Assignments Made Easier

Table Assignments Made Easier

March 25th, 2011 @ 11:09 am by Mrs. Elephant
Share

I’m not gonna lie, assigning tables was not something that I looked forward to doing. Making sure people sat with people that they knew as well as filling in all of the extra spots was a little daunting. The hardest guests were the ones that knew no one else (other than my parents). As the RSVPs came rolling in, I started to work on the escort cards and visualize how our groupings of 10 would go.

Perfect Table Plan made the task a little easier as I was able to import my Excel guest list and play around with table groups. When Mama Elephant wanted to make some changes (and there were more then a couple), it was a simple drag and drop to switch up the seating.

Table Assignments Made Easier : wedding dallas guest list 114 1

I found it so easy that I also used it to plan out how we wanted our rehearsal dinner room to be set up.

Table Assignments Made Easier : wedding dallas guest list 26 2

The team at Blue Mesa took the layout, said no problem, and will have our room set up before we arrive! I’ll probably still get there a little early so I can set up the escort cards, fingerprint tree, and wedding quilt.

How will you do seating at your wedding? Open, assigned tables, or assigned seats?

Tags: dallas, guest-list |

Share |

Latest Gallery Pics

Hot Pink and White with Zebra 36" Lighted Spandex Ostrich Feather Centerpiece

18 Responses to “Table Assignments Made Easier”

Member

Masala (message) 476 posts, Helper bee

I love you for sharing this with us! Life. Saver.

3/25/11 @ 11:13 am (reply)

Member

JNWhite (message) 227 posts, Helper bee

This is wonderful!
We will be having assigned tables. I think it will be easier then trying to assign seats. That is a little too formal for our style.

3/25/11 @ 11:19 am (reply)

Bee

Miss Magic (message) 628 posts, Busy bee

I favorited this, for sure! Thanks Miss Elephant!

3/25/11 @ 11:21 am (reply)

Member

Jennifer5642 (message) 233 posts, Helper bee

I used the guest manager on The Knot because it also had a table seat assigner. I could just click and drag people around as necessary. I am a suscriber to the JNWhite approach of assigning tables. Everyone worked out their own seats at each table. I also did a mixture of 8-person and 6-person tables so that I could make combinations that made sense without being locked in to specific numbers. It worked like a charm!

3/25/11 @ 11:34 am (reply)

Member

KLloyd1 (message) 814 posts, Busy bee

Thanks for posting this! So helpful!

3/25/11 @ 11:46 am (reply)

Member

carly5482 (message) 147 posts, Blushing bee

Did you use the free trial or pay to download the full version? Not sure if the full is really necessary…

3/25/11 @ 11:46 am (reply)

Guest

kwb

Oh Miss Elephant, where were you about 2 months ago!? We could have used this! My son-in-law made a huge Excel mistake and my daughter (the bride) was up until 2am the night before the wedding trying salvage the mess and re-do the escort cards. In the end, more than one guest ended up with the same seat! Thankfully everyone took it well, laughed it off & sat down somewhere to enjoy the rest of the wedding. Still, when it’s my son’s turn, I think I’ll invest in this program! T h a n k s !

3/25/11 @ 11:51 am (reply)

Member

pookiepie (message) 317 posts, Helper bee

thanks for the info! will def need this!

3/25/11 @ 12:00 pm (reply)

Bee

Miss Pain au Chocolat (message) 1,698 posts, Bumble bee

Open tables. Catering needs to know who is eating what, which is the only reason we’re using escort cards instead of simple table assignments.

3/25/11 @ 12:06 pm (reply)

10.

Member

xtatic1 (message) 778 posts, Busy bee

That program is pretty cool! We are doing assigned tables but the problem is that with my cork palce card holders I think it will be easier to have them already at the table versus finding another table to display them on. I just have to find a way to let people know they aren’t stuck at that seat.

3/25/11 @ 12:15 pm (reply)

11.

Bee

Miss Elephant (message) 6,182 posts, Bee Keeper

@carly5482: I think it depends on all of the features that you need on if the free or the pay for download will be best.

3/25/11 @ 12:41 pm (reply)

12.

Bee

Miss Carousel (message) 590 posts, Busy bee

Great program, will definitely check it out once my rsvps are in!

3/25/11 @ 12:42 pm (reply)

13.

Bee

Miss Tartlet (message) 3,207 posts, Sugar bee

We’re definitely assigning tables, but are still torn on whether it would be helpful to assign seats as well. Love Perfect Table Plan!

3/25/11 @ 12:59 pm (reply)

14.

Bee

Miss Lox (message) 1,128 posts, Bumble bee

This is my plan for assigning tables too. Wish me luck!

3/25/11 @ 1:14 pm (reply)

15.

Member

ninefivethree (message) 151 posts, Blushing bee

I couldnt imagine dealing with this. We’re doing open seating. Every wedding we’ve been do has done it this way, with a few tables reserved for family and wedding party

3/25/11 @ 1:15 pm (reply)

16.

Member

MCC919 (message) 506 posts, Busy bee

You ladies may already know this, but thought I’d pass the info along anywa: Martha Stewart Weddings website also has a tool where u can make a floorplan and drop & drag guests to tables…. very helpful!

http://www.marthastewartweddings.com/planning-tools
(Seating tool)

3/25/11 @ 2:10 pm (reply)

17.