If all goes well, we will be as happy as the crowd below on our wedding day. A month ago, I hired a day-of coordinator to help make sure everything goes (somewhat) according to plan, or at least that everyone has a smile on their face.
Hiring a day-of coordinator was a tough decision for my family, because we are on a pretty tight budget for the wedding. There was definitely no room in the budget for a full-on wedding planner—and I am not too concerned about that, because Mr. Wallaby and I have taken care of a huge amount of wedding planning already on our own, and to be honest, it hasn’t been too painful! We’ve had plenty of good times along the way, and I wouldn’t trade that for anything! However…the type-A personality runs in my family. We are easily stressed and can be a bit pushy if we’re running late or if something needs to get done. Knowing how stressful a wedding can be, especially for the families of the bride and groom, Mr. W and I decided that we would make room in the budget to hire someone else to facilitate the wedding-day activities and to be the point of contact for all of the vendors. I hope that means we will be able to just relax and have a good time!
I met with several wedding planners/day-of coordinators before I signed a contract. I first met with a super sweet girl who is just getting started with her business. Unfortunately, her prices were too expensive, so I had to eliminate her from our choices. Next, Mr. W and I met with a lovely girl who seemed really interested in our plans (Ice cream truck? Skipping the paper programs and making chalkboard signs with all of the wedding info? Sure, why not!). Although she didn’t have much experience on her resume, I think she would do a fantastic job running everything—but again, she charged too much.
The third planner/coordinator I met with was Teri Malpass of Pearl & Peony Event Design. Teri and I instantly hit it off. (Side note: I tend to get off on tangents and personal subjects when I meet with vendors…I think I may have some new friends by the time the wedding is over!) She was completely understanding of how Mr. W and I are juggling the priorities for our wedding, and she supported all of our ideas. She struck me as very calm and organized—definitely something one looks for in a wedding coordinator! Lastly, she and I reached an agreement that she would provide partial day-of coordination for a reduced fee—since our venue provides helpers for setup and take-down, Teri can leave at the same time as the guests. (I didn’t know this before, but often planners and coordinators are responsible for taking down decorations and cleaning everything up—sometimes this can take hours after the wedding winds down!)
Normally Mr. Wallaby and I like to meet with vendors together—we operate our relationship as a democracy, and it’s hard to make a complicated (or expensive!) decision without one another. But the evening I met with Teri, Mr. W had to work late, so I relayed the details of my meeting to him. He trusted my decision and gave his approval to book Teri. So that’s the story of how we hired our day-of coordinator! (Or, my right-hand woman! Seriously, I’m left handed. I can’t do anything with my right hand. )
Here are some pointers if you find yourself in the process of hiring a day-of wedding coordinator:
Did you decide to hire someone to help with the flow of events at your wedding?