Why Having a Wedding Planner/Coordinator Is Key

So as you guys can tell, I’m pretty comfortable doing research and planning a lot on my own. However, I am a BIG advocate of wedding planners. What’s nice is that nowadays, WPs offer all types of planning packages. From full planning, to partial planning, to day of coordination, they can help guide you through this experience regardless whether your wedding is down the block or across the globe. For our wedding we hired Rachel Cripps-Gervais, owner of the Montreal-based wedding-planning service An English Rose, to provide some vendor reccs and to handle day of coordination. Here are my quick thoughts below on the services we purchased.

Hiring a Planner for Partial Planning:

While I was able to find venue, photographer, DJ, and baker vendors through my trusty friend Google, there were other vendors where we felt we needed a local expert’s POV. These included: makeup artists and hairstylists, florists, officiants, and string quartets. And she did a great job—we are really happy with the vendors we subsequently chose from her recommendations. So figure out what areas you are comfortable researching on your own and which ones you will need help with.

Hiring a Planner for Day of Coordination:

To me this is essential. The first time I saw a planner in action the day of was at my friend Robyn’s wedding a few years ago. Now that was a woman who was comfortable getting sh*t done—she was extremely organized and provided my friend and us bridesmaids with everything we needed. (She even had an assistant trailing us all with lip gloss in case anyone needed a quick touch up. Now that’s service!) I knew then that I just had to have someone running the show the day of.

Our planner will step in about a month before the wedding and will coordinate every single vendor from that point on (i.e., reviewing all contracts, making sure vendors show up on time and that everything is set up correctly, etc.). She will also create a schedule and make sure things run as smoothly as possible. This is a huge relief because I’m pretty sure I’ll be an emotional bundle of nerves, so the last thing I want to hear is that there aren’t enough table settings, or that Granny’s gone missing. I just don’t want to know!! Your wedding planner should essentially be your fairy godmother.


Image via Infographics.com

Did you consider hiring a wedding coordinator?


Mrs. Mongoose

New Haven, CT
Wedding Date:
May 2013
Once Upon a Time: Princes and Presidents
Venue Decisions...
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  1. mswallaby Member
    mswallaby 2070 posts, Buzzing bee @ 9:28 am

    I hired all of the vendors myself and made a lot of DIY projects, but I hired a day-of coordinator to step in the weekend of the wedding. She help set up the final timeline, email it out to vendors, etc. etc. And the day of the wedding she was invaluable. So worth it!

  2. Member
    hma812 368 posts, Helper bee @ 9:49 am

    My venue has a wedding coordinator and I’m hoping that she will be as amazing as one that I would pay for myself.

  3. mspony Member
    mspony 9265 posts, Buzzing Beekeeper @ 10:19 am

    Hiring a wedding coordinator was the best money we spent, can’t recommend it enough!

  4. Member
    Miss Care Bear 193 posts, Blushing bee @ 11:00 am

    I’ve heard great things about An English Rose!
    We couldn’t swing a DOC but there is coordinator included in my package at the windsor, as well as a coordinator nun at the chapel so I’m hoping things will go smoothly.

  5. Member
    fashionlove 61 posts, Worker bee @ 11:21 am

    great tips!! i am considering getting a day of coordinator for my NJ wedding

    anyone have any recommendations or price ranges for a DOC in nj//nyc


  6. graywolf Member
    graywolf 725 posts, Busy bee @ 11:26 am

    we’ve got a weekend of girl that i know will be worth her weight in gold…

  7. Member
    brooklyn55 743 posts, Busy bee @ 11:31 am

    My venue is a whole “package deal” and came with a wedding coordinator. They are taking care of the venue, set up, chairs, tables, linens, catering, hiring waitstaff, door greetings etc., and make sure the day goes smoothly. I found the photographer, bakery for cake, florist, and musicians myself. My coordinator will not really deal with my photographer but when the day comes closer, they will step in and let the florist, baker and musicians where to set up, how many tables for arrangements etc and take over from that point on.

  8. msmongoose Member
    msmongoose 264 posts, Helper bee @ 6:17 pm

    @fashionlove: Hmm I don’t know of any ones specifically in NYC/NJ but maybe you can start by searching for planners on TheKnot or WeddingWire? I typed in a random NYC zip code and got the results for you below;


    Also like the other ladies, maybe check to see if your venue offers a day of coordinator (sometimes this may even be the caterer). Good luck!

  9. panda Member
    Mrs. Panda 1359 posts, Bumble bee @ 6:31 pm

    I’m trying to decide whether or not to get one… hm….

  10. msmongoose Member
    msmongoose 264 posts, Helper bee @ 6:57 pm

    @panda: Are you considering hiring a planner or a DOC?

  11. Member
    Ms_Maple 115 posts, Blushing bee @ 9:06 am

    Our venue provides us with a day of wedding coordinator. Best.Thing.Ever.

  12. eagle Member
    eagle 1552 posts, Bumble bee @ 5:03 pm

    @panda: get a DOC! Best money we spent.

  13. Guest Icon Guest
    Ann Marie Katz, Guest @ 2:03 pm

    I definitely recommend a planner. We worked with one at the zoo who has now branched out on her own. Made my day a piece of cake

  14. Guest Icon Guest
    Ann Marie+Katz, Guest @ 2:03 pm

    oops, http://www.katmackevents.com

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