What’s in Your Drive?

Hive! I hope your weekend was lovely! McGlovin and I were sitting on the couch on Sunday, when it occurred to us how nice it was to sit and drink coffee and read the paper in companionable silence, without trying to cram every spare minute with wedding planning and logistics and to-do lists. :)

Speaking of planning and logistics, though”¦in my last post, I listed all of the awesomeness that is Google. In this post, I want to zero in on why Google Drive (formerly Google Docs) is so incredibly helpful. [Disclaimer: I know that you all are very bright, and can likely figure this out for yourselves. It's just, when I started planning, I had no idea where to go or what to use to get organized, and I wish someone had made a few helpful suggestions!]

So, what made G-Drive so helpful? Well, a few things. First, it was like our online wedding binder—it had all of our information in it, and was easily accessible. Since everything is online, we could access it from work, home, our parents’ homes, wherever. Also, there’s an app, so even if I was standing in the aisle at Michaels, I could go into my phone app and see whatever document I needed. You can also edit documents from your phone—crazy helpful.

What all was in our drive? Everything, and I mean everything. Here’s a run-down:

  • Our playlist(s). McGlovin and I worked on the playlist for a while, then elected to share it with our friends. Everyone was asked not to delete, only add songs, and it was so incredibly helpful! People added hilarious things that neither of us would have thought of, and it gave our DJ a great starting point—everyone loved our reception music, so I think it turned out well.
  • Our guest list. We didn’t share this doc with anyone, but people were constantly changing their information (name, address, date’s name, etc.), so it was awesome to have this digitally, and instantly changeable. Our guest list was in a spreadsheet file, and we definitely made use of the tabs. The first page was our master list, and then various other tabs showed guest lists for showers, bachelor/ette parties, rehearsal dinner, etc. Whenever a party host asked for a list with addresses or phone numbers, we just copied it into an Excel file and emailed away. We also added columns for gifts received, so we could keep track as we got them in the mail, and a column for thank you notes out, so we could make sure everyone was thanked in a timely manner. Since we were both receiving and thanking, it was awesome that Mr. G and I could access the document simultaneously and update.
  • Photo list. This was a Google doc, and every time I saw or thought of a photo that I liked/wanted/needed, I added it to this list. Then, when our photographer asked for our must-have photos, it was easy to just forward her a list I’d been compiling for the entire engagement. Again, being able to add things to this list using my phone was amazingly convenient (I usually added while I was looking at Pinterest, waiting for doctor’s appointments, or on the bus).
  • Budget. McGlovin was in charge of this document, and he recorded every charge, the date it was due, the deposits made, and where all of our money was coming from and going to. It made it really easy to see how our bank account was doing and where we were spending, and needed to stop spending, and we both reviewed it frequently to make sure we were on top of things.
  • Contracts. Every single time McGlovin approved and signed a contract, I scanned it and added it to the drive. Usually, we didn’t need them, but at one vendor meeting our contact was incredibly snippy and insisting on something that for sure wasn’t in our contract, and it was a truly glorious moment when I pulled it up on our phone and asked her to show me exactly where that stipulation was located. (Why no, it was not mentioned in our contract”¦back off, lady.)
  • Instructions/questions. I made a spreadsheet and assigned each of our vendors a page. Every time I came up with a question/instruction, I added it for our next meeting, so I wasn’t emailing them every five minutes. Some examples: For our priest—Please don’t introduce us by McGlovin’s name only! For our hairdresser—How long will it take to curl seven girls’ hair? For our venue—Please pour the beer into a glass, not in the bottle! You get the idea. :)
  • Schedules. I’ll write an entire post about scheduling, because that was something I was completely manic about, but I definitely used a spreadsheet to record a master schedule, my schedule, groom’s schedule, bridal-party schedule, parents’ schedule, etc., for the day”¦and it was crazy helpful when I passed them out at the rehearsal dinner. Crazy helpful.
  • To-do lists. So very, very many of these lists. Again, this is a topic that will require a post of its own, but my to-do lists were an incredibly vital part of the wedding, and stored on the Drive.

So that’s what was in our Drive, which we referred to on a daily basis. So, a question for the hive—who else has a fiance(e) or spouse that was also involved in the wedding planning? How did that work out for you? McGlovin did a fair amount of our coordinating, and it was great!

BLOGGER

Mrs. Gloves

Location:
Columbus, Ohio
Wedding Date:
January 2013
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  1. Member
    Almost Mrs.P 2056 posts, Buzzing bee @ 5:05 pm

    Thanks for the tips! We use (and love) Google Drive too, but I love your idea on a questions/instructions spreadsheet. Will definitely be adding that!

  2. Member
    camel 703 posts, Busy bee @ 6:26 pm

    PLEASE share your wedding day schedules! I would love to see a sample of the schedules you gave to your groom and other wedding day helpers. That sounds really awesome, organized, and creating something like that might give me some much needed peace of mind on the big day.

    We are using Google Drive for a lot of things as well, but it sounds like you guys took it to a whole other level! It’s so smart to use technology like this. I never even purchased a tradition wedding planning book and have done it all via Pinterest and Google Drive.

  3. Member
    bracelet 1419 posts, Bumble bee @ 7:01 pm

    Although I did 90%+ of the planning, Mr. B was a good helper where I asked him to. And we used Google to coordinate, which made a lot of things soooo much easier!

  4. Member
    Miss Moxy 223 posts, Helper bee @ 7:24 pm

    I dont use Google, it’s just not convenient for me. But I am an organization fiend when it comes to planning. That photo list is a great idea. I must do that and hand it to my photographer. Thanks for the ideas!!!

  5. Member
    sinfoniaxid 62 posts, Worker bee @ 7:34 pm

    I am amazed at how good you are with Drive!!! I mean, we’re trying to start being organized and really planning, and maybe it’s because we don’t have anything actually pinned down securely yet, but I’ve been trying and failing to use Google Drive, even though I know it’s helped so many others! We have a guest list on there, which is nice, but I’m trying to use it to compare vendors, and it’s just….really hard to figure out what columns to put in!

    Maybe this is less of a Drive issue and more of an “I don’t know anything about wedding planning or about being organized so I can’t tell what criteria I need to be keeping track of” issue.

    Still, I hope to be as fluent in Google Drive usage as you someday, since it seems like the perfect organizer!

  6. Member
    fabfox12 6 posts, Newbee @ 8:02 pm

    This is incredibly helpful! And yes please do share your schedules and to-do lists when you have a moment!

    We have just gotten past the obvious items (mostly initial bookings) and I am afraid I am forgetting a lot of the smaller, but still important items and details

  7. Member
    DBS5127 211 posts, Helper bee @ 8:51 pm

    I made a wedding e-mail after reading your last post. Already so helpful because I can log into it just to focus on wedding things and not get side tracked by other e-mails. I also love e-mailing vendors with it so it’s coming from me and FI, not just me! As I get further into planning, I’ll be looking back here for organizing ideas! Thanks!

  8. Member
    mslemur 616 posts, Busy bee @ 5:51 am

    I’m with Miss Camel, I’d love to see your wedding schedules! I just had a nightmare last night (yay wedding nightmares) that I didn’t schedule time for pictures and we got zero pictures of us…

  9. Member
    mswallaby 2037 posts, Buzzing bee @ 6:18 am

    You sound wayyyyy more organized than us :) But Google Drive is awesome, that’s where I stored our honeymoon spreadsheet and wedding budget, it was so helpful to be able to access them from work or from any computer at home!

  10. Member
    mswallaby 2037 posts, Buzzing bee @ 6:18 am

    You sound wayyyyy more organized than us :) But Google Drive is awesome, that’s where I stored our honeymoon spreadsheet and wedding budget, it was so helpful to be able to access them from work or from any computer at home!

  11. Member
    blonde17jess 1290 posts, Bumble bee @ 6:37 am

    I love these posts, Mrs. Gloves! I’ve only just started to use Google docs for everything (I used them a few times in the past for school groupwork, but that’s all), and you’re giving me great ideas for new docs to put on my Drive!

  12. Member
    missaliam 219 posts, Helper bee @ 7:54 am

    At first, it was hard to get Mr. A to get involved, but I poked through some of the posts on the message board and learned: it is way easier to get a man involved when you offer him options and ask what he likes and dislikes about each.

    Since then, my FI is actually being fairly involved. Even though he says it’s mostly because I want him to be–he has some really great ideas (which makes me think that he secretly enjoys being involved, yes? yeah, that’s what I thought haha. But we won’t tell him that–he’s still in denial, I think ;) ).

    But it’s really great having him involved!!! Not only is it making it OUR day, but we are learning a lot about communication and working together. :)

    I might try this google drive, though. We are planning LD ATM, so I think this may help when we are working on things over the phone! Thanks for posting!

  13. Member
    almostmrsj 3260 posts, Sugar bee @ 9:26 am

    Ok, so, I saw your subject and started thinking “um, my old convertible, my MINI….”

    To answer your actual question… MrJ was helpful when I asked him for help, but he only wanted to make sure nothing was way out there, totally not his taste, or cost way too much. He planned the honeymoon.

  14. Member
    stephk527 987 posts, Busy bee @ 10:12 am

    We’re 110% on board with The Google, like I commented on your last post. I have about as many docs/spreadsheets as you do. I have to say, the Day Of timeline was one of the most stressful things I ever sat down to do but once it was done, I felt A.MAZ.ING. It was such a relief to have it completed and to have something to reference. Thank you for sharing this!

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