Scheduling the Wedding Day

OK, so the schedule. A few things you should know—I started crafting our schedule about six months before the wedding, and I reviewed it at every single vendor meeting that we had. (Truly, my biggest fear was that I would forget to do something, or go somewhere, or be somehow unprepared for our wedding—I had at least four nightmares about it!) Anyway, I reviewed the schedule with the reception venue, the catering staff, the DJ, and the photographer. Each of them had very definite ideas of how the schedule should go and, although it certainly helped me to have their suggestions on how things would flow best, I didn’t always take their advice. Even though I’ve never had a wedding before, I had a very clear idea of how I wanted things to flow.

Example: Our DJ originally told us to cut the cake and then go right downstairs for the first dance. I was all, “What, I don’t get to eat the wedding cake that I paid a million dollars for, or all of the wedding pie??” And he was all, “No, the people will get antsy, and no one wants to sit back down for dessert!” Then, on the wedding night, he came over and let us know that there was a pretty substantial line for wedding pie, so we would need to push the first dance out 15 minutes. Of course we would need to wait—don’t you know anything about pie?

Anyway. Here’s how the schedule was created. First, I opened one of my trusty Google spreadsheets. I used column A to schedule the entire day in 15-minute increments. Then, as I was made aware of when things would happen, I added them in. Here’s my example:

schedule-condensed

Anything that you see highlighted in blue is a time that a vendor gave us and we agreed on. I knew what time our ceremony would be, and I knew what time our cocktail hour would start. Based on that, my hair and makeup people could tell me when the best time for them to come was. Boom, half the schedule was done! Everything else just took a little bit of thought and planning by McGlovin and me, and some suggestions from our caterer/DJ about when the food would be served and how fast, which helped us decide how to order and space things.

But wait! I’m neurotic, so there’s so much more. :)

schedule-broken-out

After I had a general schedule, I broke it out into a number of groups. On this page, you can see columns for Saturday, Bridesmaids, Bride, Groomsmen, and Groom. Then, at the bottom, there are tabs for the entire Weekend Schedule, Ushers, and all sets of parents. So, yes, every single person that had any part in being at our wedding had a schedule created for them. That way I knew everyone was accounted for and would have a very clear understanding of where they needed to be. (Sidebar: I like when people give me instructions and expectations. I’ve been in several weddings that had no planning, and I had no idea what I was supposed to do at any given time. I was trying to avoid that with my own”¦and went a bit overboard.)

So, that was my schedule. It was epic, and it kept our wedding so on track. Since I had gone over it a million times, I knew exactly where everyone was supposed to be at any given time and, more importantly, what I was supposed to be doing. It was, without a doubt, the hugest relief to know that I had gone through the day so many times in my head and on paper and everything was accounted for. It was an even bigger relief, though, to hand the schedule to someone else on the wedding morning and put them in charge of making sure things were running on time!

Which brings me to the question for this post—who are you putting in charge of the schedule?? I would really, strongly, forcefully encourage you to assign the schedule to someone other than yourself—ain’t nobody got time to worry about the time on their wedding day! So”¦who’s it going to be?

BLOGGER

Mrs. Gloves

Location:
Columbus, Ohio
Wedding Date:
January 2013
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comments

  1. Member
    gloves 190 posts, Blushing bee @ 7:19 am

    @shenelle.doree: @stace0701: @Natalie123184: @Rochelle: @4evaurs: @toyotaecho25: You guys can all download the template here: http://shorl.com/tostigrygrodyma enjoy!

  2. Member
    pilotswife 11 posts, Newbee @ 4:57 pm

    Your packet and schedule look great. Would you mind sending the schedule templates to me??? preissnerwedding@gmail.com thanks!

  3. Member
    adventurer 209 posts, Helper bee @ 5:12 pm

    @Mrs. Gloves: Thank you! Finding this just made my day! :)

  4. Guest Icon Guest
    Sofia Dona, Guest @ 1:40 pm

    Hi! Can you please email me this document? I’ve made one SORT OF like this but I’d love to have all the other information you have on the other tabs “Bridemaids” “groomsmen” “Maid of Honor” “Best Man” etc as well!! :) We’re getting married in 11 weeks!! EEK!

    sdona89@gmail.com

  5. Member
    bkend879 4 posts, Wannabee @ 11:28 am

    This timeline template is exactly what I have been looking for! I too love my spreadsheets! Could you please email me The Schedule template? There is no link in your post.
    brandikendrick04@yahoo.com

    Thank you!

  6. Member
    bkend879 4 posts, Wannabee @ 11:32 am

    Found the link above! Should have read all the comments first.

  7. Member
    gloves 190 posts, Blushing bee @ 11:34 am

    @bkend879: ha! Glad you found it, though I would have happily directed you there eventually :)

  8. Member
    rinkydink 1 posts, Wannabee @ 12:24 pm

    Could you send me this template? Christie_rink@yahoo.com

  9. Guest Icon Guest
    Kari Perez, Guest @ 1:05 pm

    I’m in LOVE with your schedule…can you share it, pretty pretty please? mskarirose@yahoo.com

    Thank you so much!

  10. Guest Icon Guest
    Daniella, Guest @ 2:10 pm

    Hi,
    I loved your spreadsheet. It was awesome.
    Would you be able to e-mail it to me at
    danidaley87@gmail.com.

  11. Guest Icon Guest
    Cassie, Guest @ 5:18 pm

    Can you email this to me?

  12. Member
    gloves 190 posts, Blushing bee @ 8:46 am

    @Cassie: I could…if I had your email :)

  13. Guest Icon Guest
    Cassie, Guest @ 8:52 am

    cassie.hyer@gmail.com

  14. Guest Icon Guest
    mstewie, Guest @ 2:07 am

    Hi! This is amazing :) I tried to download it but it wouldn’t work…are you able to email it to me please?
    mel-stewart@hotmail.com

    Thank you so so much xx

  15. Guest Icon Guest
    Christie, Guest @ 8:04 am

    Please send to me too!

    christie.macisaac (at) gmail.com

    Thanks

  16. Guest Icon Guest
    Alisa, Guest @ 3:20 pm

    May i have a copy of this too? alisac81@gmail.com

  17. Guest Icon Guest
    Nita, Guest @ 7:40 am

    This should be downloadable… or option to purchase – it is indeed epic.
    would you email it to me? garoncone@gmail.com

  18. Guest Icon Guest
    Kelli, Guest @ 8:29 am

    Hello,

    Please email this to me as well

    kd915@yahoo.com

    Thank you

  19. Guest Icon Guest
    Jessica, Guest @ 4:11 pm

    Can you please e-mail this to me as well?!? THANK YOU SO MUCH!!
    jsbwedding@gmail.com

  20. Guest Icon Guest
    Katherine, Guest @ 3:25 pm

    Hi there,

    Could you please email it to me too? Thank you I advance, I appreciate it!!
    UhlSimpsonWedding2015@gmail.com

  21. Guest Icon Guest
    Beth, Guest @ 4:24 pm

    Love your organization! Please email me: elizabethRmayo@gmail.com

    Much appreciated!

  22. Guest Icon Guest
    Erin, Guest @ 4:54 pm

    Oh, my goodness, this is amazing. Would you mind sending to me too?! ErinWed1@gmail.com

    just saw that you’re an exec asst…. makes sense!!

  23. Guest Icon Guest
    Dana, Guest @ 6:26 pm

    I would love to have a copy too! dana.hanzlik@gmail.com

  24. Guest Icon Guest
    Samantha, Guest @ 1:40 pm

    I would love a copy as well! Very detailed! Thank you so much!! samsim@uab.edu

  25. Guest Icon Guest
    Dani, Guest @ 6:47 pm

    Could you email this to me too? Thank you!! Danielle.a.silva10@gmail.com

  26. Guest Icon Guest
    Alexis`, Guest @ 1:28 pm

    Please please please send to me as well: lexrich.wedding@gmail.com

  27. Guest Icon Guest
    Parinda, Guest @ 2:22 pm

    Would you mind emailing the sheet to me too? parinda.d@gmail.com

  28. Guest Icon Guest
    Autumn, Guest @ 1:23 pm

    This is awesome! Can you send me a copy? Autumncaldwell (at) gmail.com

    Thanks!!

  29. Guest Icon Guest
    Margarita, Guest @ 10:15 am

    if i could get a copy too mjsison@me.com

  30. Guest Icon Guest
    Laura, Guest @ 11:34 am

    Could I also have a copy of this please? :) ITS AWESOME!
    lpwetzel@gmail.com

  31. Guest Icon Guest
    Laura, Guest @ 8:54 am

    I would love to get a copy of this. It is wonderful! laura.heineck@att.net

  32. Guest Icon Guest
    Desserra, Guest @ 8:26 pm

    PLEASE email this to me too! It is incredible, and would be so helpful for my daughter’s June 1 wedding. Thank you! (Email: Desserra.ewing @ gmail.com )

  33. Guest Icon Guest
    Emily, Guest @ 7:33 am

    Please email this to me too! Everyone in my life mocks how detailed and neurotic I am but I’m always on time and prepared :) This is the exact schedule I am looking for – you are my Excel planning hero! :)
    obrieniafratewedding@gmail.com

  34. Guest Icon Guest
    Christina Wiese, Guest @ 11:33 am

    My OCD personality loves everything about this! May I please have a copy?

    Thanks! cwiese11@my.whitworth.edu

  35. Guest Icon Guest
    Elisabeth, Guest @ 4:03 am

    I would love to get a copy of this for my wedding in August. steffi_st13@yahoo.com thank you

  36. Guest Icon Guest
    MrsGolberg, Guest @ 5:55 pm

    This is awesome! Could you please send it to amylynntanner@gmail.com?

    Thanks!!!

  37. Guest Icon Guest
    Mrs Rice TB, Guest @ 3:03 pm

    Hi Mrs Gloves.. your template is fantastic, could you please also send me a copy
    anna_choy@hotmail.com

    unfortunately the link that you posted previously doesn’t work anymore.
    I can imagine what an amazing wedding!!
    would appreciate it soo much!!

  38. Guest Icon Guest
    Alex, Guest @ 4:06 pm

    This is amazing! Thank you so very much for sharing. I completely relate on the need to avoid stress and enjoy your own wedding! Would you please send me a copy as well at mayrita12@gmail.com.

    Would really-really appreciate it!

  39. Guest Icon Guest
    Joena, Guest @ 12:25 pm

    Would you be able to share it with me as well? That looks amazing!

  40. Guest Icon Guest
    Memory Lawson, Guest @ 2:09 pm

    I am helping a friend out and trying my best to be her coordinator. I love this plan! Could you send this to me as well? Thanks!! ;))

  41. Guest Icon Guest
    Brittany, Guest @ 11:21 am

    This is amazing! Can you please send this to me? I am getting married on 9/20/14 and working on my wedding timeline. Thank you so so much! :)

  42. Guest Icon Guest
    Krystal, Guest @ 7:25 pm

    Can you email a copy of this? I love this!!!! Please & thank you!!
    krystalryan16@aol.com

  43. Guest Icon Guest
    Laura Paden, Guest @ 12:19 pm

    Would you be able to send this to me, this is perfect and the link above is not working!

    Thanks!

    Laurabethpaden@gmail.com

  44. Member
    MsGinkgo 6676 posts, Bee Keeper @ 9:49 am

    I love this – my family/bridal party made fun of me for scheduling like this, but it made my life so much easier!

  45. Member
    gloves 190 posts, Blushing bee @ 11:23 am

    Hey guys! I’m so sorry, but the filesharing site that I was using has changed their format. To make it easy for people to still get these docs, though, I’ve put links for downloading on my website. You can get to them here –> http://www.intentionallyerin.com/wedding/ and the links you’re looking for are about two thirds of the way down the page. Let me know if you have any other questions!!

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