The Packet

Oh, hive”¦I know some of you were a little over whelmed with The Schedule. That’s OK”¦let’s be real, creating a schedule for that many people to follow for an entire day is a little overwhelming. Here’s the thing, though—there’s more. So very much more. :)

Right, so we have The Schedule. But”¦I mean, what good is it, except that I have it and can read it? Me having all of the knowledge is nice, but essentially useless. I mentioned at the end of my last post that the most important thing was to give someone else the schedule on the day of the wedding, and it really is! So who did I give the schedule to? Well”¦everyone. Enter: The Packet.

the-packet

In 2008 Mrs Daffodil introduced The Packet to Weddingbee. Granted, I wasn’t reading at that time, but I’d heard it mentioned a few times over the years and knew it would be the perfect communication tool. At 12 pages, my version of The Packet is a bit shorter than the original, but just as helpful. Included are: Key Contacts and Addresses for the entire weekend; an Overview of all Events including date, time, contact info, attendees, and a dress code suggestion; a Photo List for the formals; a detailed day-of Schedule in a more readable format; Maps and Directions; and Description of Roles. Whew.

I curled up on my couch one Saturday afternoon, two weeks before the wedding, and completely updated my version of The Packet. Then, one week before the wedding, I emailed it to every single person mentioned inside of it. (I included a message letting people know that, of course I didn’t expect them to read The Packet in its entirety, but if they had any questions about where to be, or when to be there, or what to do, they could find the answers inside.) In my last post, I mentioned that not having enough info gives me anxiety, so I was just trying to over-inform people instead. :)   I do know that some people appreciated it: when we were at the rehearsal waiting to practice going down the aisle, one of the groomsmen mentioned that weddings always made him so hungry and my FBIL told him not to worry, The Packet said there would be post-ceremony snacks. That was definitely not the last time someone quoted The Packet. :)

Hive, I know what you’re thinking—that’s a lovely packet, Mrs. Gloves, but it’s 12 pages long and no one is going to a) memorize it or b) bring their copy to your wedding. So true, hive, so true! Enter: The Cards.

contact-list

These little guys were crazy-useful! Between the phone numbers on the front and the personalized schedule on the back, there was no way to be uninformed. (Someone got lost on the way to the Statehouse? No worries, just call the photographer. My mom couldn’t be found before the ceremony? No worries, the coordinator has her number! What should we be doing after the ceremony? Check your card!) We invited only the people directly involved with our wedding to the rehearsal dinner, so it was the perfect place to pass out the cards”¦and take some lighthearted teasing about my mania. :)

All right, hive—that’s about it for scheduling. I have posts coming about my to-do list(s) and how I organized my vendor search”¦am I missing anything regarding organization? Do you guys have any awesome hints that I didn’t mention? Or are you just glad you have a planner/coordinator to handle it for you?

BLOGGER

Mrs. Gloves

Location:
Columbus, Ohio
Wedding Date:
January 2013
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comments

  1. Member
    paigesbook 35 posts, Newbee @ 12:38 pm

    These posts are great! I’m the same way…I hate not knowing what is going on when I’m in a wedding…so for mine I’m sure to use your tips in both this post and the last one!

  2. Guest Icon Guest
    Lynn, Guest @ 12:46 pm

    You are wonderful, I love tools that can be used to eliminate answering the same question over and over.

  3. Member
    mssquirrel 276 posts, Helper bee @ 1:03 pm

    Please keep the post coming!!! I would take notes if I had an organized bone in my body……

  4. Member
    shaynapunim 654 posts, Busy bee @ 1:04 pm

    Your organizational skills are awesome. Thanks for sharing!! :)

  5. Guest Icon Guest
    Joanie, Guest @ 1:08 pm

    I am in LOVE w your organization! This is literally what I have been doing since our engagement 11 months ago. I am totally stealing your packet. THANKS!

  6. Member
    shortbread 290 posts, Helper bee @ 1:11 pm

    The Packet is definitely something that I’ll need to steal. I think this is the best way to get all the same information to everyone. If I start now I may have ours done by our wedding day :) .

  7. Member
    kbiceling 298 posts, Helper bee @ 1:18 pm

    I am so happy about your level of organization. It’s nice to know that I’m not alone in my organization craziness! :)

  8. Member
    samsmartypants 37 posts, Newbee @ 1:42 pm

    This is brilliant! I love the cards.

  9. Member
    spotted_giraffe 312 posts, Helper bee @ 2:22 pm

    I don’t know you, but it’s Valentine’s Day, so I’ll go ahead and say it: I love you for this!

    There’s not way I won’t be doing this. Thanks so much for sharing!

  10. Member
    mrsmayabee 108 posts, Blushing bee @ 5:59 pm

    I used The Packet too! and took some teasing about it as well. MIL and stepfather LOVED it and my mother teased me any moment she could. In the end, though, it was soooo worth having because people did indeed use it to know where they needed to be and for our wedding parties to catch rides with each other to various events because they didn’t all know each other before the wedding. A win for organization!

  11. Member
    memorialbride13 482 posts, Helper bee @ 6:16 pm

    I totally agree with you, not having enough info gives me anxiety too and I was in a wedding once where they told me nothing and I was essentially useless or felt like I was in the way of things.
    You are awesome in your organizational skills, I wish I had this info dropped on me a year ago!! I will def be putting to use some of this though as our wedding draws near.

  12. Member
    babbot 586 posts, Busy bee @ 5:40 am

    wow was thinking of doing something like this (in a lot less detail) but this is a huge help! Thanks!
    Also, it’s nice to know there are other neurotically prepared folks who are also very organized out there, just like me! :) I feel slightly less alone!

  13. Member
    msmongoose 264 posts, Helper bee @ 6:11 am

    I also plan on giving the VIPs (aka people directly involved with the wedding) their own schedule. As for the rest of the wedding guests, I’ll have a welcome itinerary for them so they know what’s going on the whole weekend–and to call anyone but me for anything!

  14. Member
    MrsFutureG 1696 posts, Bumble bee @ 7:00 am

    I am saving this and plagiarizing the hell out of it. Thank you SO much for sharing! <3

  15. Member
    sword 1029 posts, Bumble bee @ 7:15 am

    do you have a template for that little card that says “please call anyone but the bride”? LOVE IT. I get so excited for organization too. yay type A brides!

  16. Member
    grapeslice 115 posts, Blushing bee @ 11:08 am

    Thank you for everything! I am a spreadsheet fanatic and I am going to take some of the ideas I’ve gotten from you to organize everything.

  17. Member
    stephk527 987 posts, Busy bee @ 11:36 am

    Echoing @Miss Sword – yay Type A brides, for real. :) I love this and would love to receive it. I have my own version of The Packet started, too. I find it irritating and stress-inducing when I can’t sit down and bang something out from start to finish (I’m not a piece-by-piece/little-at-a-time girl) so I try to avoid it since I know there’s a lot still TBD. I can’t wait until it’s finished though.

    Thank you again for sharing everything!

  18. Member
    blonde17jess 1290 posts, Bumble bee @ 12:09 pm

    Those templates are awesome. Thanks for all of the tips, Mrs. Gloves! Keep ‘em coming, they are much appreciated!

  19. Member
    darkflame 359 posts, Helper bee @ 2:59 pm

    These are AWESOME! I love love love this idea…with the recent issues with my timeline (ahem, FI’s sister suddenly “not remembering” our several conversations about the groomsmen getting ready at her house and then totally freaking because she forgot our several conversations of her kids being in the wedding….*sigh*) these will be an amazing help!

    Everyone will have their roles outlined….no one can say “they didn’t know” once they get them!

  20. Guest Icon Guest
    LadyMegBeth, Guest @ 12:57 pm

    Those. Are. AMAZING. I *will* be doing both the super-organized, overly detailed schedule workbook AND the day-of cards. You’re my new hero. O.o

  21. Guest Icon Guest
    coutrymousecitymouse, Guest @ 9:06 am

    Love this! For some reason, it won’t let me download the template for The Cards. I could download The Packet with no problem, though. Would really love that “Call anyone but the Bride” card!

  22. Member
    gloves 190 posts, Blushing bee @ 7:36 am

    @coutrymousecitymouse: hmmm- you should be able to just click on the link above the photo??

  23. Member
    gloves 190 posts, Blushing bee @ 7:38 am

    @Miss Sword: Hey Miss Sword, I know your wedding is drawing near– if you can’t click the link to download {right above the photo of The Cards} let me know and I can email you a link directly!

  24. Member
    annabelle_lee 192 posts, Blushing bee @ 2:46 pm

    You’re my hero, so organized! Is there a link to a downloadable schedule template somewhere? Thanks!!!

  25. Guest Icon Guest
    Caitlyn, Guest @ 7:35 pm

    I can’t seem to download the “anyone but the bride” template. It has something to do with the type of file it is!!!! HELP!

  26. Member
    gloves 190 posts, Blushing bee @ 7:07 am

    @Caitlyn: I’m sorry! It’s saved as a Microsoft Publisher file, and I don’t have it saved as anything else!

  27. Member
    Alexmarg20 11 posts, Newbee @ 11:33 am

    Hi Mrs gloves can you please send me the templates for the packet and the bride cards please i am not able to look ata them an i will love to use them in my wedding in 4 weeks thanks me email is alexmarg20@gmail.com..thanks

  28. Guest Icon Guest
    Lisa, Guest @ 9:35 am

    I am having a really hard time downloading the file. Everytime I go to rapidshare it just goes to my desktop and I can’t actually download any file.

    Could you send it to me please?
    Thank you!

  29. Member
    jennlulu 1 posts, Wannabee @ 11:34 am

    Hello –

    Among the other requests, would you mind sending me the packet as well?

    Thanks SO much!

    missjenns@gmail.com

  30. Guest Icon Guest
    Tab, Guest @ 6:05 pm

    Can you email me the card template? I can’t seem to download it. Thanks

  31. Guest Icon Guest
    Shana, Guest @ 1:21 pm

    Can someone please email the template? shana.woodard@gmail.com

  32. Guest Icon Guest
    Sarah, Guest @ 11:17 pm

    I as well am not able to download the template. It’s super cute and would LOVE to use it.

    Thank you !!

  33. Guest Icon Guest
    Britt, Guest @ 10:36 am

    Where can I download the packet and the don’t call the bride template? The links do not work. Thanks!!

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