Tampa Welcome Packet

Inside our OOT bags, we knew we wanted to include a packet with helpful information. Our guests won’t have any locals to point them in the right direction. Also, Mr. Squirrel and I have a number of other activities planned for our guests to make the whole weekend a party! This packet was a way to get them all of the information the guests need: locations, times, directions, and contact numbers.

I know OOT bags can quickly become expensive as you start buying in bulk. For those who can’t swing the whole bag, I highly encourage you to at least make a welcome packet that can be passed out to your guests when they arrive. Printing is the only real cost. Heck, print it at home in black and white and call it a day.

The tedious part of these is gathering all the information. Thankfully, MOH K is truly an angel and she spent a ton of time compiling the information and designing it into this cute booklet. Honestly, this is a great task to pass off to a local bridesmaid! (Feels good to delegate!)

Our book opened with a welcome message to our guests. Of course it had to fit the sun theme! We had some fun with fonts and included a table of contents. When designing the layout, we filled in empty space with fun facts like pointing guests to where we got engaged (so they can walk there and check it out!).


Next is the ever important contact information. I did not want guests calling us, so I gave them plenty of options. :) We included a large group with people from both families and both sides of the bridal party so everyone would have a direct contact and it would limit the phone tag. We also used this page to communicate important information about transportation to the venue. In our case, the means the water taxi!


Even though every guest received an invitation, I have to assume they are not going to pack it and carry it to Tampa. This page gives a very simple outline of the wedding day.


The next two pages provided guests with activities and restaurants around the area. This is the part that takes some time. I know all you Tampa brides are loving me right now….copy away. Include both the big attractions and local favorites!

Tampa Attractions:


Tampa Dining:


Like I mentioned, we also have a number of other activities this week. There is a large group coming in early to check out Harry Potter World and the beach. There will also be a welcome party for all guests after the rehearsal dinner and a brunch on Sunday. We wanted all the details spelled out to make things as easy as possible!


Of course directions are always helpful…


The map may be my favorite part. My sister and I found this amazing website (maps.stamen.com) through Pinterest where all you do is type in a location and it generates a map! You can chose different styles like watercolor (seen below), terrain, and even a burning map. Weird but awesome. Add a few labels to highlight the important buildings and you just saved yourself hours on Photoshop!


Did we forget to include anything? (Just kidding, don’t break my heart…they are already printed!) How did your welcome packets turn out? Did your guests find them helpful?


Mrs. Squirrel

Tampa, FL
Wedding Date:
May 2013
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  1. Member
    Mrs. Palm Tree 1080 posts, Bumble bee @ 6:47 am

    This is so freaking amazing, Miss Squirrel. It makes me want to have a sunny locale – these are so bright and cheerful. Definitely something that would go in my memory box if I were a guest.

  2. Member
    Mrs. Squirrel 276 posts, Helper bee @ 6:56 am

    @Nurse_Bee: Do it!! I wish I could have found another Tampa one to ‘borrow’ from :)
    @HisToots: Hey!!
    @Miss Bicycle: Haha we would love to have you!

  3. Member
    vintagefair 751 posts, Busy bee @ 7:04 am

    Love these! They are super cute!

  4. Member
    almost-mrsp 2056 posts, Buzzing bee @ 9:22 am

    These are awesome, nice work! And the map generator is fantastic, thanks for the tip.

  5. Member
    BKsBride 3 posts, Wannabee @ 1:31 pm

    You should do these professionally! Did you use any type of template??

  6. Member
    lac125 102 posts, Blushing bee @ 2:22 pm

    Your wedding packet is awesome. I have to save this post so I remember to do this as almost all of our guests will be from out of town.

  7. Guest
    TMW, Guest @ 2:35 pm

    Once again – so creative! Your guests are going to LOVE these!

  8. Member
    ladymegbeth 227 posts, Helper bee @ 3:45 pm

    Holy crap….those are the most detailed and awesome/professional looking OOT brochures I’ve ever seen. Dang. Umm….you know, I’m just right up the road in Winter Park. You wanna put some together for me? No? Dang….couldn’t hurt to try…..

  9. Guest
    Anna, Guest @ 5:20 pm

    WOW! These look amazing! I love them!

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