The Table Plan

Five months before our wedding, our invitations were posted. We’ve already received a lot of RSVP postcards, but more importantly, we already know who is coming and who isn’t. Thanks to it being mainly close friends and family, we talk to them enough for absolutely everyone to have already let us know of their plans. Not to mention that everyone has already booked their hotels for the weekend. Score!

This has proved so useful. Not only do we know who is eating lamb and who is eating fish so we can discuss quantities with the caterers, but it means we can get started on our seating plan already.

Our guests are split into the following categories.

  • Miss Jackrabbit’s family
  • Miss Jackrabbit’s family friends
  • Miss Jackrabbit’s friends
  • Jack’s English family
  • Jack’s Italian family
  • Jack’s English cousins
  • Jack’s Italian cousins
  • Jack’s friends

Jack’s family takes up half of the guest list. My guests were easy—a table for each category. His guests were almost as easy. All we needed to do was split the cousins up—one table for English, one table for Italian, and one with a mix of them.

And this is what we came up with!

You may remember when we had a disagreement about the sweetheart table? Yeah…I won. It was totally fair, though! No forcing him to do anything. Plus it just sort of made sense. (Note: for some reason the plan makes us sit opposite one another, but we will actually be sitting next to each other.)

We used WeddingWire for our seating chart. It was so handy having it online! And it made it easy to move people from one table to another, and also to see how those tables would actually work in our space (you can put in your venue’s size!).

I have no idea why one of the tables is yellow…but you may also notice there are two different sizes. This is definitely one of the pros about hiring in EVERYTHING ourselves. We need seven five-foot tables and two six-foot tables? No problem!

Originally we were going to have our sweetheart table right down at the bottom in front of the dance floor, but my mum pointed out that we may not want to have the band and DJ booth in the background of our pictures…so we moved to the side for our escort cards to be our background decoration. :)

It also meant that my family table and both Jack’s family tables could be right next to us. Chatty Man will be at the table just north of the cake table and facing everyone so he can be seen/heard when he does his speech.

My friends are nearest the dance floor (they like to boogie), and Jack’s friends will be closest to the bar. (They like to drink!) I also like how there is enough room either side of the table right at the top for people to easily get to the bar and enter/exit the building. (The door is at the top of the room on the right.)

I’m excited to see how this will look!

Did anyone else plan their seating chart online?


Mrs. Jackrabbit

Brighton, UK
Wedding Date:
September 2013
Linked with Love: The Bride Takes Pictures
Happy Fourth of July!

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  1. mswaterfall Member
    Mrs. Waterfall 1403 posts, Bumble bee @ 1:35 pm

    We used weddingwire too and loved it!

  2. bluewhale Member
    bluewhale 638 posts, Busy bee @ 2:22 pm

    Girl, your mum (that’s the british way to say it, yeah?) :) is so smart about the background! The background of allllll of our photos at our table is so busy. I didn’t think about that AT ALL when I was planning.

  3. bracelet Member
    Mrs. Bracelet 279 posts, Helper bee @ 3:57 pm

    I dabbled with the online seating chart functions at the Knot & MS, but I just like real life and paper better. Went the post-it route. We made it a point to seat guests from both sides of the families of at the table and tried to combine people with similar interests.

  4. Member
    texasaggiemom 595 posts, Busy bee @ 6:07 pm

    Just beginning to think about the seating chart for my daughter’s December wedding, so this post is both very helpful and timely! Your comments about placing certain guests near the dance floor and others near the bar were so valuable, although our dilemma is more how to keep the NON-drinking guests AWAY from the bar so as not to offend them. Thanks so much for the great ideas – I’ll have to check out this function on Weddingwire.

  5. Member
    KinkyOrange 7172 posts, Busy Beekeeper @ 1:06 am

    You are well ahead of the game here! 5 months out and you’re already thinking of things like this? Well done!

  6. Member
    lamina 58 posts, Worker bee @ 4:46 am

    loved it!

  7. Member
    MsGinkgo 8835 posts, Buzzing Beekeeper @ 5:34 am

    i haven’t tried the wedding wire one, I found the one on The Knot to be frustrating.

    I am actually planning to set up my venue space in AutoCAD (I use it every day at my job so I’m pretty handy with it) and plot it on a 2’x3′ sheet of paper and use those post it flags in different colours so I can move them around easily – I’m very hands on with this type of thing.

  8. msjackrabbit Member
    msjackrabbit 1080 posts, Bumble bee @ 5:40 am

    @bibbleskip: I used Autocad whilst I was at Uni and found it so helpful when planning the furniture in my flat! Hahaha. I’ve considered downloading a trial version so I can get an idea of fairy lights and plugs… I think I may be getting carried away! Lol. Great idea!! :)

    @Mrs. Blue Whale: Hahaha, definitely ‘mum’! :)

  9. Member
    LadyJenks 53 posts, Worker bee @ 7:25 am

    5 months ahead of time! I’m impressed and inspired – everyone seems to think more than 3 months is “too early”, but I would much rather know who is coming and who isn’t more than a couple weeks before the day!

  10. Member
    love108 3978 posts, Honey bee @ 8:33 am

    I haven’t been following your posts… are you having a “destination” wedding? 50% is local ad 50% will be traveling and I don’t know how early is too early to send invitations! The earlier the better makes sense to me, but I’ve heard problems with that, too. HOw early did you require responses?

  11. msjackrabbit Member
    msjackrabbit 1080 posts, Bumble bee @ 8:43 am

    @love108: It’s destination for 95% our guests (we live at least 2-4 hours away from everyone in a seaside town so they’re all coming for a weekend away) We live in the UK so send out invitations a little earlier than you guys in the US! (Usually around the 5-4 month mark.

    It’s worked out really well for us. We haven’t given a RSVP deadline, because there hasn’t been any need for one. Our caterers require numbers 2 weeks in advance but we already knew who was coming and who wasn’t due to the Save The Dates we sent back in November.

    Have you sent out Save The Dates?

  12. Member
    texasaggiemom 595 posts, Busy bee @ 9:18 pm

    @love108: The guest list for my daughter’s December 20th wedding is 90% out of town, and she decided against save the dates since they aren’t doing engagement photos until cooler weather arrives. Because her wedding is so close to the holidays, I thought we should give people as much notice as possible, so we are mailing invitations the day after Labor Day in September. The caterer requires a guarantee three weeks in advance, so we are setting the RSVP deadline for one month prior, which gives us a week to track stragglers. You just have to make the best guess based on your particular guest list, and I think it’s safer to err on the side of “too early” as opposed to “too late.”

  13. mspalmtree Member
    Mrs. Palm Tree 1122 posts, Bumble bee @ 1:20 pm

    Mr. Palm Tree’s family took up over half of our guest list – it was crazy.

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