One hour is all we get to set up for our reception.
You know, that one hour, when Mr. Sew and I are at the altar getting married?
I have no idea what we’re going to do. I didn’t bother with a coordinator or wedding planner since Mr. Sew’s family assured me they could handle it. Plus I thought I could handle it. Someone we spoke to at our venue said we could set up earlier if there was no event prior to ours, giving me hope I shouldn’t have allowed myself to have.
I made it a point to ask every so often, and was happy knowing there was nothing going on before our wedding. Well, I asked again yesterday and received the e-mail stating that there is now an event prior to ours. Thus giving us just one hour before the reception to get tables arranged, chair covers on, place cards in the right order, flowers where they are supposed to be, and the DJ set up. And whoever decorates will not be able to be at our ceremony.
I wanted to cry when I read that e-mail. But I guess it’s something I should have accounted for, knowing that the place we chose is more geared towards business functions rather than wedding receptions. They are following the letter of their policy; it was wrong of me to believe they’d be more accommodating just because it’s a wedding.
Chin up, Sewing – time to figure out what to do with this mess.
1) I could hire a coordinator. Would he/she be able to do it on her own? Coordinators are awfully expensive, especially if all I need is someone to decorate. Can I hire decorators? Can I trust them to implement my vision?
2) I could ask my brother’s friends in Hawaii. They don’t know us at all, so missing a ceremony wouldn’t be a problem. I’d have to add them to the guest list, and once again trust them with my vision. If my instructions were clear enough, it might be okay.
3) We could ask some of Mr. Sew’s more distant relations to set up anyway, and miss the ceremony. According to Mr. Sew’s aunt and mom, this isn’t a big deal and happens all the time – but it just feels wrong to me.
4) We could have a huge family decorating crew run over to the venue as soon as the ceremony is over, and do a decorating blitz in the 20 minutes or so between ceremony and reception. This scares me on so many levels, but Mr. Sew’s family is confident they can pull it off. Though, not knowing what they have to set up, I’m not sure where this confidence is coming from.
One thing for sure is that I will make separate bags or boxes for each table ahead of time, and put all the stuff that goes on the table inside. Hopefully that will speed up the process. I’ll have to make detailed mock-up pictures and floor plans, too.
Right now I’m leaning towards a mixture of #2 and #4. Sewing-Bro’s friends can help with the big, easy stuff like chair covers and such, and Mr. Sew’s family can swoop in and make sure place cards are correct and aunt so-and-so is sitting next to her BFF and not some-sworn-family-enemy.
How long do you have to set up your reception? Can it be done in under an hour? Who is helping you out? I envy you brides that get to set up the night before. There is nothing I’d like better than to oversee the set-up myself, *sigh*. Perhaps this is a lesson in “letting go”?