Top Tips on Communicating Your Wedding Info with Guests

With our wedding less than six months away, I thought I’d share with you some things that have worked well for us so far in this destination-wedding process. A destination wedding requires a lot of time, patience, and effort, but what good is all that if you haven’t properly communicated the details with your potential guests? I’m sure the same is true for local weddings too, so here are some tips on keeping your guests informed.


Image via Etsy shop MyPrimitiveBoutique

  • Let people know your date as soon as you’ve chosen it.

We had our date picked about 13 months before the actual day, so we started verbally (and virtually) communicating this to our closest friends and family to ensure that our VIPs would informally save the date.

  • Create a wedding website.

Trust me when I say guests are very, very grateful for a place they can visit that has all the info for your big day. Even if you don’t want to include all the lovey-dovey details on how you first met, how the proposal went down, and photos of you guys making googly eyes at each other, make a very basic site that just has the where, when, and how (travel info guests need to know, like if they need a passport, how to get to your wedding location, room block info, and how to book, etc.). This will save you from people randomly calling/texting/emailing you at all hours of the day and night for information. Trust me!!

  • Try to send save the dates eight to ten months before the big day.

We sent ours about nine months before the wedding date and included an additional insert letting guests know about the room blocks and booking instructions on our wedding website. This allowed guests ample time to start making their travel arrangements months before the actual invites would go out. Feel free to go digital too—it’s totally fine to send a save-the-date email or e-card. There are a ton of sites that offer free e-invite templates like Evite or Punchbowl.

  • Consider creating a secret invite-only group on Facebook.

We haven’t done this yet but absolutely will after the invites go out. Two of my friends did this for their weddings, and it was a great place where guests could ask questions and leave comments in real time. I prefer to create this group after the invites go out so that we only include people who’ve RSVP’d yes, but feel free to create this at any time.

Do you have any tips for sharing wedding info with your guests?


Mrs. Mongoose

New Haven, CT
Wedding Date:
May 2013
Holiday Wishes from the Whales
Gallery of the Day
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  1. bat Bee
    bat 285 posts, Helper bee @ 7:41 am

    Great advice! We’re not having a destination wedding (most of our farthest guests are only 3 hours or so away), but I agree that wedding websites are SUCH great tools. I only have the basics on ours but plan on adding more after we send out the invitations 🙂

  2. Member
    Future-Mrs.C 53 posts, Worker bee @ 10:47 am

    Great idea about the invite-only list on Facebook. I will certainly do that once I send my invites in a few months. Thank you!

  3. msmongoose Bee
    msmongoose 264 posts, Helper bee @ 9:47 am

    @Future-Mrs.C: You’re welcome!

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