I may have kept this a secret until now but I am super anal-retentive organized when it comes to this wedding. I am not sure I could function from 3k miles away otherwise. So one of the first things I did was put my techy geek skills to work and leveraged Excel to help make our planning easier. I created a to-do list with auto calculating dates and automatic color coded tasks:
The dates in row 6 at the top auto calculate for me based off the date listed in cell A5 (and no, that isn’t our wedding date, it’s just an example). Also, the blue color coding of each unfinished task is automated based on an whether that itemis marked as complete with a little diamond. I did this so that those things that needed to be done would really stand out. I also used a either a red or black diamond to denote if I was late finishing it or was on time. This should help me to see how off my estimates were and tweak how I do this for our at-home reception.
But I didn’t stop there. Probably 1/4 of the things on our to-do list were items that were DIY and therefore had to get done, or needed to be delegated. So I opened another tab in the Excel sheet and did a quick DIY version of the to-do list.
I split each item into the design portion and the actual construction portion. A lot of the time I would design something, leave it for a few weeks and then go back to make sure I still liked the design.
There you have it. That is how I keep my life organized from 3k miles away.
And now to spread the love! If you want a copy to edit for yourself you can download it here: Uber To-Do List
What tools are you using to keep tasks organized and on schedule?