Weddingbee

Over the past few weeks I’ve spent my evenings working on our wedding timeline because organization is the one thing that makes me feel somewhat sane with all of the wedding chaos taking place.  I’m about to send this off to all of our vendors to have them finalize the times and make sure everything looks ok. 

wedding_weekend_timeline_wb.doc

Anyway, I just wanted to share my work with the hive (the layout was heavily inspired by Ms. Pom’s awesome timeline). It turned out to be a whopping 15 pages! I’m just glad to have everything in one place instead of having to scroll through my inbox of over 300 wedding related e-mails.

Has anyone else created a ginormous wedding itinerary?

Edit: Thanks for the enthusiastic response! As promised, here is a sample of our wedding weekend packet, tailored just for the hive!

Daffodil’s Wedding Weekend Packet Template

I wanted to add that after my original post, several people who had helped out with our wedding called me to let me know that, indeed, the packet had been extremely helpful and was really key to our uber smooth wedding day…which made me super happy to hear of course! And above is a pic to prove it! So hopefully, this (or something similar) will come in handy on your wedding day too!

Thanks for your patience as I made all the edits. Happy planning!
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After much hard work and critical thinking, our preliminary timeline went out via email to our vendors yesterday. Soon we’ll be scheduling our first meetings with the vendors since our initial booking, so it’s important that they all see where they fit in the mess of everything. This way no one steps on anyone else’s toes - they’ll hopefully be able to address any issues ahead of time.

My timeline was created with a wonderful piece of software that I purchased at the immediate onset of the wedding planning. iDo ($29.95) has allowed me to organize to the nth degree with all of its tools including contact management; invitations and RSVP tracking; gift and thank you tracking; checklists; vendor lists; event management; widgets for vows, songlists and more; menu options; and most importantly - a timeline builder!
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Since we’re not having our ceremony in a church, the timing of all the events for our wedding day are pretty much up for grabs. In renting the area by the lake, we have it for the entire day… same goes for the reception tent. I really like the freedom of being able to schedule things however we want, but having the whole day open gives us a lot of freedom. We had to narrow it down so decided to work backwards.

The reception has to end at midnight, which I think is a good time for the party to end anyway. If we figure dinner will take a little over an hour and we want around three hours of dancing and drunken merriment, that means dinner needs to start around 7:30PM. Mr. Sundae and I have always liked the idea of a sunset ceremony, so we followed Miss Lovebird’s handy advice and checked out Sunrisesunset.com. According to the site, the sun will set at approximately 6:55PM on our wedding day. That would obviously be cutting it pretty close to dinner, so we figured if we start the ceremony around 6PM, the sun will be on it’s way to setting while we say “I do.”

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