6 Tools for Easier Wedding Party Communication

A laptop with a calendar and gold pen.

Having a wedding party is one of the most fun parts of getting married, but keeping track of communication with a bunch of people can sometimes be a challenge. With that being said, there are ways to make communication among your entire wedding party easier and more streamlined to simplify your life as well as theirs.

1. Trello

Trello is such a fun tool to use, and besides being aesthetically pleasing and user-friendly, it’s also a great tool for group communication. Use Trello to make a board for your wedding party to reference different lists. Trello boards for things like a wedding shower, a bachelorette party, or to organize who’s bringing what to the “getting ready” suite on the wedding day can make life easier. You can give everyone access to this board and even assign members to the different cards on each list. Use the color coded labels to create an added layer of organization. Your wedding party members can all add updates within each card they’re assigned to keep everyone in the loop and to keep things transparent.

2. Google Drive

A young woman looking at her computer.

The Google suite has many different tools that make life easier when it comes to mass communication. Use a Google sheet to have your bridesmaids sign up for their hair and makeup times on the day of the wedding in a simple way, allowing everyone to edit the document in real time and see all updates as they’re happening. You can also use Google Forms to create simple surveys for your wedding party to fill out as needed. The great thing about Google Suite is that most people have used it in other instances, meaning it’s easy for the entire group to jump on board with these tools. They’re intuitive, free, and a great way to get a message across in the format that works for you. The ability to have different folders means that Google Drive can be a place to house all of your wedding documents in general, keeping you completely organized from A to Z.

3. Canva

If you want to create beautiful documents to keep your wedding party in the loop, then Canva is the program for you. The free version of Canva has hundreds of templates to choose from to make fliers, brochures, and many other types of documents or even social media posts. Canva is intuitive to use, has a range of features that allow you to add elements like lines, shapes, and images (both free and paid) and you can even add animation to your designs. There are also loads of fonts to choose from, making it simple to customize your documents to your liking and style. This could be useful in creating schedules for your wedding weekend or to create a printable hair and makeup schedule. This way, you can get creative, avoid spending money you don’t need to, and easily use these creations to communicate with your wedding party.

4. Doodle

The platform Doodle makes it easy to coordinate schedules with your busy bridal party. This site lets you send out a survey to your wedding party members to find out which dates work best for pre-wedding events like a shower, engagement party, or bachelor and bachelorette party.

5. Group Chats

A young woman sitting on a vintage chair, looking at her phone texts.

Group text messages also make life easier for instant and simple communication. Whether you do this on your regular messaging app or if you use a third-party app like WhatsApp or Group Me, group chats facilitate fun conversations and an easy flow of communication for any important wedding-related updates.

6. Facebook Messenger

Another tool that makes group conversation and communication easier is Facebook Messenger. You can send messages to groups without spamming their phones, which creates a little bit of separation for these messages, which may work better for your group. Despite this being a separate method, it’s still an effective one for getting important messages across that’s simpler than emailing or texting everyone individually.

Group communication doesn’t have to be time-consuming or laborious as you gear up to walk down the aisle. These tools make the process simple and are even fun to use, which is definitely a win-win!

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