With the outbreak of the coronavirus (COVID-19) sweeping the nation, many engaged couples have been forced to do something tough: postpone their weddings. While this is definitely a stressful and heartbreaking measure, it’s one that many are taking in an effort to stop the spread of the virus and “flatten the curve.” The task of actually postponing your wedding, though, is daunting. This guide will help make it easier, detailing all the important steps you must take.
Why Postpone Your Wedding?
You may be wondering why you should even postpone your wedding in the first place. After all, you’ve likely spent lots of time and money planning it perfectly, so having to reschedule everything is a huge disappointment. Well, there is good reason to host your event at a later time.
As of March 18, 2020, the Center for Disease Control (CDC) sited that this respiratory disease caused by a novel or new COVID-19 strain is present in 150 countries. The outbreak was recently named a pandemic in the United States. As defined by the CDC, a pandemic is a global outbreak of disease where there is little to no pre-existing immunity against it, allowing it to spread worldwide. With the declaration of the pandemic comes the demand for “social distancing” in U.S. communities to diminish the dangerous spread of coronavirus.
On March 16, 2020, the White House announced their program “15 Days to Slow the Spread” which calls for all Americans to participate in this “social distancing” when they can. This means working from home where able, staying at your home instead of being in public, and being in groups of 10 people or less. Due to these guidelines, it’s essential for most couples with a wedding planned through at least the remainder of the month to postpone their event.
How to Postpone Your Wedding Because of the Coronavirus
There are several steps that need to be taken to move the date of your wedding due to the coronavirus.
Review all Vendor Contracts
First, you’ll want to compile a list of all the vendors you have booked for your wedding. Once that’s done, methodically go down the list and review each contract associated with the vendor and highlight the cancellation clause to understand what you’ll be responsible for as far as payment goes. Keep in mind that even if some of your vendors have a strict cancellation policy, in light of the virus they may be more willing to work with you.
Start with the Venue
After reading the cancellation clause on your wedding venue contract, call them to see when you can reschedule your event based on their calendar. Get a date or a few options from them and have them pencil you in for the date that you like best.
Call the Remainder of Your Vendors
Next, call the rest of your vendors to see if the new date works for them to reschedule to. If it doesn’t work, you’ll have to make the decision of whether you can go without that vendor and choose a different one, or whether you want to work within their availability.
Once you’ve officially settled on a new date, you need to let guests know as soon as possible so that they can amend any travel plans they had for the wedding. Consider sending an email or even an e-vite so that they can use it to re-RSVP for the new date without you having to mail a full new set of invitations. Also, alert them of important changes on your wedding website so that they can have a place to view all the new details.
Don’t Forget Additional Events
If your bachelorette party, bridal shower, rehearsal dinner, welcome party, or post-wedding brunch falls within this time of social distancing, you’ll want to rearrange the schedule for those events as well.
Still Celebrate the Intended Date
Sure, the wedding date you originally chose may not work out exactly as you imagined—but you should still make the most of it and celebrate that intended date with your soon-to-be spouse! Cook a nice dinner, spend time together, and remember at the root of it all how excited you are to be marrying the love of your life.
While postponing your wedding is certainly a stressful situation, in light of coronavirus it’s undoubtedly the right thing to do to keep yourself and the community safe.