Notes and Lists to Have on Hand for Your Wedding Day

An aerial view of a white desk with a computer,  notebook, and white flowers on it.

Your wedding day will undoubtedly be a bit hectic, and you’ll want to be able to soak up as many of the special moments that it entails as possible. For that reason, being organized is key. The more measures you can take leading up to the big day to make it seamless, the more time you’ll have to enjoy every second of your wedding. With that being said, every couple should have a host of lists and notes prepared to use as helpful tools to make the day run as smoothly as possible.

A Wedding Day Timeline

A detailed timeline is a must-have on your wedding day. Make sure you have this printed out and ensure that all the key attendees and vendors have copies. This will help keep everyone on time and on schedule throughout the day and will not leave anyone to question where they’re supposed to be and when. On the timeline, include key phone numbers, perhaps for the maid of honor, best man, or parents of the bride and groom, so that wedding party members and vendors know who to contact if needed and don’t have to bug you or your future spouse on your big day.

Dress Bustling Instructions

A bride getting her bustle adjusted by friends.

Bustling a wedding gown is no easy feat, but it’s definitely something that must be done for most brides in order to make it easier to move around freely at the reception. Go over the bustling instructions with your seamstress and take notes and perhaps even photos that demonstrate how it should be done. Have this on hand for your maid of honor or whoever will be doing the bustling so that it’s a quick and easy process on the day of. The less time you spend bustling, the more time you’ll be able to enjoy your reception!

Processional and Recessional Orders

It’s also useful to have the processional and recessional orders available on the day of the wedding. This way, there’s no mistaking how everyone is supposed to walk into the ceremony at the last minute.

Reception Seating Chart Guide

A seating chart for a wedding made out of a gold vintage frame.

Have a printed version of your seating chart available for the big day to ensure there is no confusion. If anyone can’t find their escort card or if any mistakes exist, having your seating chart on hand is always helpful as a back-up. The last thing you want is someone feeling awkward because they have no idea where to sit! Give this to someone trustworthy to hold or email it to someone in the wedding party to reference if need be.

Vendor Contact Information

Just in case there are any issues with the vendors (they forget to bring something, they are late, or you have a last-minute request or question), have their contact information on hand. Whether the best man and maid of honor have numbers programmed into their phone or hold a master list, make sure that information is readily available so that they can all be easily reached.

Must-Capture Photographs

A photographer taking a picture of a bride and groom in a field.

You’ll definitely have a list of photographs that you want to ensure are captured on the big day, but that doesn’t mean that your photographer is a mind reader. Even if you’ve discussed it with them before, make sure to have this list ready for them upon their arrival so that you can rest assured your must-haves are completely understood and captured throughout the day.

A “Do Not Play” List

A “do not play” list is a useful guide for the band or DJ to ensure that they don’t end up playing a bunch of songs that you don’t want to hear on your big day. Even if you’ve already discussed this with them ahead of time, it’s useful to have it printed out to give to them when they arrive as a solid reminder of what you don’t want everyone dancing to.

Tips and Payment Lists

Make sure that the person in charge of handing out any tips or last-minute payments has a master list of who they’re paying, how much they need to pay, and the form of payment. Ask them to use it as a checklist so that no one is left off and stuck without their money at the end of the night.

Remember that it’s always better to be over-prepared, especially when it’s quite possibly the biggest day of your life!

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