We all know planning a wedding with all the details leading up to the special day can be very draining. Couples find themselves in a predicament where they are unsure of exactly how much food the catering service will need to serve. Even up to two months before the wedding, it is very common that a third of your invitees have not yet responded to the RSVP. In the end, it can be very expensive if you have to change or add extra party favors or catering orders to the wedding at the last minute. It’s a good idea to brainstorm on the ways you can get your guests to RSVP on time! Following a few simple tricks can help your RSVP response rate.
Invitation By Mail
One of the first things you must do is to determine which guests are going to be attending your wedding. You have to make sure you send out the invitations on time. Wedding invitations should be send out at least eight weeks before the wedding. This time span gives the guests the opportunity to RSVP by the mandatory time frame of four weeks before the wedding. On the invitation, it must clearly state that RSVPs must be made four weeks prior to the wedding to allow time to confirm party favors and catering orders. This time frame is very crucial and important for the guests to know when they must confirm their attendance.
If you allow guests to have too much time to decide on whether they will be attending or not, it is possible that they will forget to RSVP. In other cases, some people may not be familiar with the concept of RSVP. Look for different ways to remind them on the the invitations that they need to let you know if they plan on attending or not.
Plus One or Plus Two?
Before sending out your invitations, carefully consider the people you’re inviting. Some of your guests may be single and waiting for a chance to take a significant other to a wedding. If the invitation is closed to no plus one guests, then your guest is less likely to attend. Having a plus one on the invitation is much more appealing, because people don’t want to attend a wedding alone. They want to have companionship, whether it’s a significant other or a friend. Having a plus one doesn’t mean your guests can bring as many people as they want. The invitation is extended for one more person other than the invited guest. The planning and catering deadlines will be tenuous because of the uncertainty of how many total guests will be in attendance.
Alternate Methods to RSVP
Printed wedding invitations are mailed to the guests and the return RSVPs are mailed back. This process can take up to four weeks for everything to be sent and returned. Since we are living in a time of innovative online wedding apps, expanding your ways of RSVPing should be easy. There are a few alternative ways your guests can RSVP. One good option is using email. Instead of mailing out the invitation, you can send out emails to confirm the availability of seats at your wedding and get a good head count on how many people will be able to attend. In some cases, guests might lose the invitation and have no way of responding back to you.
Another alternative way to get RSVPs is through text messages or phone calls. There are different apps and tools available that can help send reminders to guests and let them know the time remaining before they need to RSVP. These notifications can increase the amount of people that RSVP before the deadline, because they will be reminded daily. Creating a free website is also another good idea. This method can be amusing to guests, since a lot of people spend much of their time on a cellphone, or computer for fun or work. Creating a website where guests can RSVP is a good idea for the more technical or computer savvy guests.
These are a few tips that should be very helpful in getting your guests to RSVP on time. Make sure to have alternate ways that guest can use to contact you and let you know they will be attending or not. There are many ways wedding planners and online wedding specialists can help you use apps or websites that can send out daily reminders to your guests.
If for some reason, your guests fail to RSVP by the deadline, then you can count on one less person for your catering order! As the bride to be, you should not have to stress and worry about such implications weeks before the wedding. Having a friend or loved one in charge of this specific task can be of great help to you.