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Planner in Miami, FL,
(305) 506-4868

About Us

Leave the Details to Us!!

Pilar Pava Events is a full-service wedding and special events company based in Miami, Florida. Led by founder Pilar Pava, this talented team of planners and designers is devoted to make your wedding planning experience seamless and enjoyable. From small tedious details to day-of logistics and vendor relationships, Pilar Pava Events knows how to craft a unique event that aligns with your vision, budget, and aesthetic.

Experience

After serving as an in-house events director with several prestigious organizations, owner Pilar Pava built her business with the purpose to plan, implement, and produce events that meet the objectives of every client. She built a solid foundation while managing and producing large- and small-scale events. With an eye for details, exceptional organizational skills, and contract negotiations, Pilar can confidently ensure that your wedding day will run smoothly from beginning to end.

Services Offered

Pilar Pava Events provides event planning services for wedding ceremonies and receptions, rehearsal dinners, private parties, and corporate events in South Florida. During your initial consultation, Pilar and her experienced team will listen carefully to your needs and thoroughly explain the various packages offered. Wedding planning duties performed by Pilar Pava Events include the following:

Event Management

  • Provide complete event day management and coordination to ensure timely starts, successful and complete set-up of each vendor as outlined in contracts, complete guest coordination and guidance, etc.
  • Create floor plans
  • Registration, table cards placement (if needed)
  • Manage the rehearsal
  • Oversee site set-up and breakdowns
  • Schedule and oversee production run through (testing all lighting, sound checks and video content)
  • Coordinate song cues and line up for wedding ceremony and reception
  • Assist with positioning pre-discussed inventory for all events

Vendor Management

  • Oversee load in and set up of each vendor for wedding day
  • Reconfirm any changes to agenda for each event
  • Assist with mini-walk through for all vendors (as needed)
  • Confirm food presentation is in order
  • Distribute any last-minute payments and gratuities to vendors (as needed)

Family & Wedding Party Management

  • Ensure Bride, Groom and Families are given five-star level of service
  • Making sure that the wedding party is on time and in the right places
  • Provide individual staff members for Bride and Family/Groom
  • Ensure bridal suite is refreshed on reception evening
  • Coordinate in room food deliveries as needed for Bride and Groom
  • Assist photographer and videographer teams in capturing all components of wedding weekend

Guest Management

  • Greet and direct guests upon arrival for each event
  • Provide exceptional hospitality to all guests attending
  • Provide staff members to oversee and assist with capturing all post-ceremony family photos
  • Review detailed schedule and timeline with client in advance for final approval

Day-of-Wedding Coordination

On your wedding day, you're going to be pulled in a million directions. Old friends will want to say hello, you'll want to relax and get ready, and people will be asking you far too many questions. And that's just before the ceremony starts.

Our questions and attention to detail ensures the wedding you’ve been dreaming for months is carried out as planned. You’ve sent the invites, secured your vendors and puzzled together the details. We will put the final touches on your wedding day to make certain you haven’t missed a thing. In the final two weeks before your wedding, we will gather pertinent information to create an in-depth production schedule, double check your logistics, review contracts and finalize the details. We will manage your ceremony rehearsal and be on site to coordinate vendors, wedding party and guests on your wedding day. You can be certain your vision will come to life while you enjoy every minute of your wedding day.

Vendor coordination: oversee, manage and set up from the moment your first vendors arrive and we are the main point of contact so you don’t need to worry about what is happening behind the scenes.

  • Review detailed schedule and timeline with client in advance for final approval
  • Create detailed timelines and floor plans
  • Registration, table cards placement (if needed)
  • Manage the rehearsal
  • Setting up the ceremony and reception spaces
  • Making sure that the wedding party is on time and in the right places
  • Collecting personal items wedding gifts and making sure they get back to you safely
  • Returning rentals and borrowed items

Prices:

We understand everyone has a budget, therefore, we will customize a proposal based on your needs and budget. Call us!

Product & Services

Destination Weddings:

  • Destination Wedding Packages
  • Destination Wedding Planning

Planning:

  • A la Carte Wedding Planning
  • Budgeting
  • Day-Of Coordination
  • Destination Wedding Planning
  • Full Service Wedding Planning
  • Honeymoon Planning
  • RSVP Tracking
  • Wedding Design
  • Wedding Website
  • Wedding Activities:
  • Getting Engaged
  • Engagement Party
  • Honeymoon
  • Rehearsals & Parties
  • After Party
  • Bachelor Party
  • Bachelorette Party
  • Bridal Luncheon
  • Bridal Shower
  • Couples Shower
  • Engagement Party
  • Rehearsal Dinner
  • Welcome Party
  • Wedding
  • After Party
  • Ceremony
  • Cocktail Hour
  • Day After Brunch
  • Reception
  • Rehearsal
  • Rehearsal Dinner

Lyndsay

reviews
5 out of 5
Quality of Service:
  • Responsiveness:
  • Professionalism:
  • Value for Cost:
  • Flexibility:
  • I was silly and thought I only needed a planner for the day. I ended up needing Pilar throughout the entire process. She was extremely professional and responsive. Every vendor she recommended was amazing and top notch. She kept us on track and even got my stuff together at the end of the night. Our day was beautiful and perfect!

    Frequently Asked Questions about Planner

    What is the starting price for day-of wedding coordination?

    $ 750.00

    What is the starting price for partial wedding planning?

    $ 2,500.00

    What is the starting price for full wedding planning?

    $ 5,000.00

    Do you offer an hourly rate?

    Yes

    What is the hourly rate?

    $ 100.00

    What wedding events do you provide services for?

    Ceremony, Reception, Rehearsal Dinner

    What wedding planning services do you offer?

    Budget Analysis, Day-of Coordination, Event Design, Full Planning, Guest List Creation, Partial Planning, Timelines, To-Do Lists, Vendor Referrals

    What weddings do you have experience planning?

    Civil, Cultural, Destination, Double Weddings, Elopement, Eco-Friendly, Non-Religious, Religious

    How many planners are on your team?

    6



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