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Planner in Milwaukee, WI,

Save the Date Events, Day-of Coordination

2520 S. Logan Avenue
Milwaukee, WI, WI
Services: Planner | Login to save vendor
(414) 376-8121

About Us

From simple consultation services to day-of coordination, Save the Date Events can meet any of your wedding planning needs! Over the years, I have been fortunate to work with some of the best in the biz, and form relationships with trustworthy vendors so you can count on dependable and consistent service. I look forward to helping you plan a memorable and incredible day!

Through referrals, relationships, and the ability to offer affordable and efficient options most couples dont even realize are possible, many people find hiring a day-of coordinator actually saves them money!

Day-of Coordination starts well before the "day of" and here's what you can expect:

Pre-Wedding:

  • Available for general questions, advice, recommendations, and alternate options
  • Event design
  • Budget analysis and adherence
  • Timeline creation
  • Attend final vendor meetings
  • Constant communication with vendors to confirm event details

Rehearsal:

  • Wedding Rehearsal Coordination

Ceremony:

  • Assemble/stage ceremony space and altar
  • Final walk through of reception venue with layout confirmation, identify exits and emergency equipment, bathrooms, areas for guests to occupy before and afterwards
  • Set out programs and collect any remaining ones following ceremony
  • Finalize details and touches, guest seating
  • Cue musician/DJ, Officiant
  • Line up family and special guests of bride and groom to be seated before bridal party
  • Line up bridal part ensuring everyone looks their best (confiscate gum and cell phones)
  • Coordinate processional and recessional
  • Monitor and seat any late arrival guests to avoid disruptions or distractions
  • Coordinate with vendors throughout event to ensure schedule adherence or updates
  • Coordinate couple and witnesses to ensure marriage certificate is signed and kept secure
  • Transport items and decor to reception venue

Reception:

  • Set-up any pre-arranged decor items in reception location.
  • Greet and direct vendors, florist, DJ, caterers, cake/dessert, photographers
  • Constant communication throughout event with vendors to ensure schedule is on time (or adjust accordingly if needed)
  • Placement set up and monitor items such as guestbook, gift table, memorial table, personal pictures and items, bathroom baskets, favors, cake cutting set, toasting flutes
  • Set up seating cards, seating charts/posters/signs and table numbers
  • Final walk through of reception venue with layout confirmation, identify exits and emergency equipment, bathrooms, areas for guests to occupy before and afterwards.
  • Greet and assist guests upon arrival and throughout event
  • Arrange bridal party for grand march/entrance
  • Coordinate speeches, first dances and cake cutting
  • Ensure bride and groom are fed and always have a drink in your hand
  • Monitor all areas (and work closely with venue staff) to ensure they are free of debris, spills, etc.
  • Monitor and distribute desserts, dessert table/candy bar, late night food
  • Distribute final payments or gratuities to vendors if necessary
  • Available to couple throughout the evening for last minute changes or needs
    aka: making sure you always have a drink in your hand and comfortable shoes on!
  • Monitor cards and gifts and move to secure location at appropriate time to avoid theft or damage
    Distribution of final payments and/or tips to vendors
  • Pack up all aforementioned items, gifts, and décor and load into designated vehicle
    (Items may be delivered the following day, based on necessity and availability)
  • Pack up all leftover dinner, dessert, cake by request of couple per contract with caterer/venue
  • Ensure couple, attendants and guests have transportation departing event safely
  • Final walk through of venue at end of evening to ensure nothing is left behind
  • Donation of flowers/centerpieces to hospitals, senior apartments, and nursing homes available by request


Taylor

reviews
5 out of 5
Quality of Service:
  • Responsiveness:
  • Professionalism:
  • Value for Cost:
  • Flexibility:
  • Casey is the absolute BEST. I met Casey in the very early stages of planning. I had close to nothing planned; I just knew I wanted a day-of coordinator. I also didn't know what that job entailed! Let me tell you, even if you are planning everything yourself, YOU NEED HER! Along the way she helped me find vendors and gave suggestions when asked. She frequently checked in on me as the planning went on to make sure I was doing okay (how sweet!). As the big day approached we worked together to figure out what her role would be and what tasks she would handle. There was no task to little or too large! The day before rehearsal we met to exchange all of the decor, place settings, signage, you name it. She assured me she understood my vision and would execute accordingly. -She attended our rehearsal at church. It was comforting to know someone else (other than the church coordinators) knew the flow of things.. because I definitely forgot. -She was there with the wedding party getting rea... Read more

    Frequently Asked Questions about Planner

    What is the starting price for day-of wedding coordination?

    $ 1,150.00

    Do you offer an hourly rate?

    No

    What wedding events do you provide services for?

    Ceremony, Reception, Rehearsal Dinner

    What wedding planning services do you offer?

    Budget Analysis, Day-of Coordination, Event Design, Full Planning, Guest List Creation, Partial Planning, Timelines, To-Do Lists, Vendor Referrals

    What weddings do you have experience planning?

    Civil, Cultural, Destination, Double Weddings, Eco-Friendly, Military, Non-Religious, Religious

    How many planners are on your team?

    1



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