From simple consultation services to day-of coordination, Save the Date Events can meet any of your wedding planning needs! Over the years, I have been fortunate to work with some of the best in the biz, and form relationships with trustworthy vendors so you can count on dependable and consistent service. I look forward to helping you plan a memorable and incredible day!
Through referrals, relationships, and the ability to offer affordable and efficient options most couples dont even realize are possible, many people find hiring a day-of coordinator actually saves them money!
Day-of Coordination starts well before the "day of" and here's what you can expect:
Available for general questions, advice, recommendations, and alternate options
Budget analysis and adherence
Attend final vendor meetings
Constant communication with vendors to confirm event details
Wedding Rehearsal Coordination
Assemble/stage ceremony space and altar
Final walk through of reception venue with layout confirmation, identify exits and emergency equipment, bathrooms, areas for guests to occupy before and afterwards
Set out programs and collect any remaining ones following ceremony
Finalize details and touches, guest seating
Cue musician/DJ, Officiant
Line up family and special guests of bride and groom to be seated before bridal party
Line up bridal part ensuring everyone looks their best (confiscate gum and cell phones)
Coordinate processional and recessional
Monitor and seat any late arrival guests to avoid disruptions or distractions
Coordinate with vendors throughout event to ensure schedule adherence or updates
Coordinate couple and witnesses to ensure marriage certificate is signed and kept secure
Transport items and decor to reception venue
Set-up any pre-arranged decor items in reception location.
Greet and direct vendors, florist, DJ, caterers, cake/dessert, photographers
Constant communication throughout event with vendors to ensure schedule is on time (or adjust accordingly if needed)
Placement set up and monitor items such as guestbook, gift table, memorial table, personal pictures and items, bathroom baskets, favors, cake cutting set, toasting flutes
Set up seating cards, seating charts/posters/signs and table numbers
Final walk through of reception venue with layout confirmation, identify exits and emergency equipment, bathrooms, areas for guests to occupy before and afterwards.
Greet and assist guests upon arrival and throughout event
Arrange bridal party for grand march/entrance
Coordinate speeches, first dances and cake cutting
Ensure bride and groom are fed and always have a drink in your hand
Monitor all areas (and work closely with venue staff) to ensure they are free of debris, spills, etc.
Monitor and distribute desserts, dessert table/candy bar, late night food
Distribute final payments or gratuities to vendors if necessary
Available to couple throughout the evening for last minute changes or needs aka: making sure you always have a drink in your hand and comfortable shoes on!
Monitor cards and gifts and move to secure location at appropriate time to avoid theft or damage Distribution of final payments and/or tips to vendors
Pack up all aforementioned items, gifts, and décor and load into designated vehicle (Items may be delivered the following day, based on necessity and availability)
Pack up all leftover dinner, dessert, cake by request of couple per contract with caterer/venue
Ensure couple, attendants and guests have transportation departing event safely
Final walk through of venue at end of evening to ensure nothing is left behind
Donation of flowers/centerpieces to hospitals, senior apartments, and nursing homes available by request
Casey is the absolute BEST.
I met Casey in the very early stages of planning. I had close to nothing planned; I just knew I wanted a day-of coordinator. I also didn't know what that job entailed! Let me tell you, even if you are planning everything yourself, YOU NEED HER!
Along the way she helped me find vendors and gave suggestions when asked. She frequently checked in on me as the planning went on to make sure I was doing okay (how sweet!). As the big day approached we worked together to figure out what her role would be and what tasks she would handle. There was no task to little or too large! The day before rehearsal we met to exchange all of the decor, place settings, signage, you name it. She assured me she understood my vision and would execute accordingly.
-She attended our rehearsal at church. It was comforting to know someone else (other than the church coordinators) knew the flow of things.. because I definitely forgot.
-She was there with the wedding party getting rea... Read moredy early in the morning! I was nervous about the guys getting ready on time - she was there to keep them in check. There were also a lot of last minute things that came up and she was right there to take care of it! She made sure everyone got to the ceremony with everything they needed. I DO NOT REGRET THIS DECISION.
-Once we all made it down the aisle, she jetted over to the reception venue to setup. Everything was perfect! And just how I imagined. She greeted us at the venue after photos and lined us all up for the Grand March (with champagne!).
A few highlights: my bustle broke, thanks to my groom for stepping on it. Casey was right there to sew it back up! Also, I didnt pack backup shoes - Casey ran out to buy me a pair of flip flops.. and TWICE for one of my bridesmaids. Lastly, Casey was there til the very end - she packed up all of the cards, gifts, extra decor, signage, etc and dropped it off the next day. AND with an iced coffee! Wow. Huge relief to have someone take care of that for you at the end of a long day!
She is a gem. That is all.
Frequently Asked Questions about Planner
What is the starting price for day-of wedding coordination?
Do you offer an hourly rate?
What wedding events do you provide services for?
Ceremony, Reception, Rehearsal Dinner
What wedding planning services do you offer?
Budget Analysis, Day-of Coordination, Event Design, Full Planning, Guest List Creation, Partial Planning, Timelines, To-Do Lists, Vendor Referrals
What weddings do you have experience planning?
Civil, Cultural, Destination, Double Weddings, Eco-Friendly, Military, Non-Religious, Religious
How many planners are on your team?
2520 S. Logan Avenue Milwaukee, WI, WI 53207 | | (414) 376-8121
2520 S. Logan Avenue Milwaukee, WI, WI 532072520 S. Logan Avenue(414) 376-81214143768121Milwaukee, WI,WI 53207