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Venues in Haw River, NC,

Vailtree Event & Conference Center

1567 Bakatsias Lane
Haw River, NC, NC
Services: Venues | Login to save vendor
(336) 578-4020

About Us

Vailtree Event & Conference Center, LLC is an elegant wedding venue in Haw River, North Carolina. This spacious 6,000 square foot ballroom is professionally decorated and includes a large dance floor for guests to enjoy all night long. Your personalized floor plan will be completed the day before your special occasion so you will have the entire day for decorating. Convenient and versatile, their team of coordinators will work with you so everything is ready. All you have to do is relax and enjoy making memories.

Facilities And Capacity

This event space offers an occupancy of approximately 375 guests. Plus, there is a 1,200 square foot meeting room, which can be used as a buffet area. The room features a painted mural that offers an elegant backdrop for photos. This room can also be used for a more intimate ceremony space. In addition, there are three smaller rooms that connect to the ballroom and meeting room. They open up with French doors and can be used as a bar area, appetizer area, or even a photo booth area. With five event rooms to choose from, the possibilities are endless when bringing your wedding vision to life.

Services Offered

From tables and chairs to lighting and sound, Vailtree Event & Conference Center, LLC offers a wide range of event design services to provide an unforgettable night for you and your guests. Their standard five-foot round tables and chairs are ergonomically designed for comfortable seating all night long. Plus, they offer an accommodating bridal suite with private restrooms nearby. It is the perfect space to take a breath between your ceremony and reception. They also include a Groom’s Room for the men to gather beforehand if you are having the ceremony on site. As always, they are open to outside vendors so you can have a personalized touch on your special day. Vailtree Event & Conference Center, LLC offers these services as well:

  • Set up and clean up
  • Event planning with their experienced team of planners
  • Availability to bring in outside vendors
  • Wireless internet for you and your guests to use to document the entire affair


This beautiful space is located in the historical town of Haw River, between Burlington and Durham. It provides the perfect getaway location for surrounding communities in the Raleigh, North Carolina area. Plus, this venue is a convenient and easy access location for Military, friends, families, and neighbors to gather and celebrate your special day.


5 out of 5
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  • Robin answers all questions and anticipates your unasked questions. I am super comfortable with her and I love the space!!!

    responded with the following comments.

    Thank you, Faith, for the kind words! It has been a pleasure getting to know you and hear about all of your plans! I'm looking forward to helping you share your happiness and joy with family and friends on the Big Day!

    Frequently Asked Questions about Venue

    Do you have a site fee for wedding receptions at your venue?


    What is the starting site fee for wedding receptions during peak season?

    $ 2,800.00

    What is the starting site fee for wedding receptions during off-peak season?

    $ 2,500.00

    Do you have a site fee for wedding ceremonies at your venue?


    What is the starting site fee for wedding ceremonies during peak season?

    $ 150.00

    What is the starting site fee for wedding ceremonies during off-peak season?

    $ 100.00

    Which of the following are included in starting site fee?

    Bridal Suite, Chairs, Clean Up, Parking, Set Up, Tables

    What is the maximum capacity of your venue?


    What is the minimum number of guests required to book your venue?


    How many event spaces or rooms does your venue offer?


    Describe your venue

    Ballroom, Banquet Hall

    What kind of settings are available?


    Which of the following wedding events does your venue service?

    Ceremony, Reception, Bridal Shower, Engagement Party, Elopements, Rehearsal Dinner

    What event services do you offer?

    Clean Up, Event Planner, Get Ready Rooms, Lighting / Sound, Outside Vendors, Set Up, Wifi

    What event items are available?

    Aisle Markers, Chairs, Dance Floor, Tables

    What food and beverage items are available?


    What transportation and access is available?

    Parking, Wheelchair Access

    What months are included in your peak season?

    March, April, May, June, September, October, November, December

    What months are included in your off-peak season?

    January, February, July, August

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